Navigation: Global Settings → Integrations and Platform → Exports
WorkEasy gets your employees' worked time to payroll in two ways: payroll integrations and payroll exports. Use this article to compare the options, see what each one sends, and find the setup steps for your provider.
Choose an integration or an export
Integration: Connects WorkEasy directly to your payroll or HR provider. Depending on the provider, it syncs employee records with WorkEasy and sends worked time to payroll, so you don't have to enter or upload data manually. Set up integrations in Global Settings → Integrations.
Export: Creates a file from WorkEasy data that you load into your payroll system. Use an export when your provider doesn't have an integration, or when you need a file instead of a direct connection. Run exports in Platform → Exports.
Some providers offer both an integration and an export, including ADP Workforce Now, BambooHR, QuickBooks Online and QuickPay. The integration sends data directly to the provider. The export gives you a file to review and upload yourself.
Payroll integrations
These integrations send time data from WorkEasy to your provider.
Provider | Employee data | What WorkEasy sends | Setup |
|---|---|---|---|
RUN Powered by ADP | Syncs employee records between WorkEasy and RUN | Employee hours, mapped to RUN for payroll | |
ADP Workforce Now | Links and syncs employees between WorkEasy and ADP Workforce Now | Employee hours and paid time off | |
BambooHR | Syncs employees between WorkEasy and BambooHR | Total worked hours for each pay period | |
Oracle NetSuite | Syncs employee data from NetSuite to WorkEasy | Employee time data | |
Paylocity | Syncs employee data | Hours, if you turn on hours submission in Hours Mapping | |
QuickBooks Online | Syncs employees and links pay items | Hours from Timesheets | |
QuickPay | Imports employees with their locations, departments and job titles | Hours and payables, one line per employee, pay code and day, to a QuickPay template and batch | |
SAP SuccessFactors | Syncs employee data into WorkEasy | Clock-in and clock-out punches. SAP SuccessFactors calculates the hours for payroll. | |
Workday | Syncs employees | Worked hours, approved time off and earning hours |
HR integrations that don't send time
These integrations share employee data but don't send hours to payroll. If you use one of these providers, use an export or another integration to get time data to payroll.
Provider | What the integration does | Setup |
|---|---|---|
Folks HR | Imports employee details from Folks HR into WorkEasy | |
UKG Reporting Services | Connects WorkEasy employee data with UKG for HR and payroll reporting |
Payroll exports
WorkEasy includes built-in payroll exports in Platform → Exports. Each export creates a file from WorkEasy data based on the parameters you set, such as the pay period. You then load the file into your payroll system. Exports are designed for sending data between systems, such as payroll, not for reporting.
Export | Use it for | Details |
|---|---|---|
ADP Run v1.0 | RUN Powered by ADP | |
ADP Workforce Now | ADP Workforce Now | |
BambooHR | BambooHR | |
EasyPay | EasyPay | |
Gusto | Gusto | |
Paychex Flex v2 | Paychex Flex | |
QuickBooks Desktop | QuickBooks Desktop. Creates an IIF file of timesheet data. | |
QuickBooks Online Export | QuickBooks Online | |
QuickPay Summary | QuickPay. Summarizes pay data per employee and pay code for a pay period. | |
Sage 50 (US) | Sage 50 (US) |
If none of the built-in exports fits your payroll system, you can create a custom export by choosing a data provider, file format, filters and delivery method. For details, see Run and Customize Exports for Reporting.
Before you send pay data
Whichever option you use, review and approve timesheets for the pay period before you send hours or run an export.