The Hours Distribution feature allows managers and employees to allocate worked hours across multiple jobs directly from employee timesheets. This feature requires both the Hours Distribution and Job Costing modules. Schedules are not required.
To use this feature, configure a Reporting Hours rule that enables Job Costing and Hours Distribution.
Prerequisites
Rule requirements
The rule must have the following enabled:
Employee Reporting Method > Job Costing
Job Costing > Enable Hours Distribution
Manager access
Managers must have the following privileges enabled:
Manage Hours Distribution
Manage Timesheets or Timesheet Administrator
Employee access
Employees must have the following enabled in their Reporting Hours:
Manual Clock In/Out or Manual Timesheet Hours
Manual Hours Distribution
Configure Hours Distribution
Go to Global Settings > Time Tracking > Reporting Hours.
Ensure a job has been configured for Job Costing.
Click Create Rule.
Enter a rule name.
In the Employee Reporting Method section, enable Job Costing.
Optional: To allow employees to distribute their own hours, also enable:
Manual Hours Distribution
Manual Clock In/Out or Manual Timesheet Hours
In the Job Costing section, enable Enable Hours Distribution. This allows managers to enable the hours distribution option within timesheets.
Click Save.
Distribute hours in timesheets
The employee's Reporting Hours configuration must be enabled so that managers can enable or disable the hours distribution option for each day.
Navigate to the applicable timesheet.
Toggle on Hours Distribution for the applicable day. When enabled, the rate of pay is calculated using the applicable job rate.
Add the jobs and enter the number of hours per job. The system indicates the distribution status:
Hours Pending Distribution — Hours Distribution is on and hours are awaiting allocation.
Hours Distributed Successfully — All hours have been allocated and none are pending.
Incorrect Hours Distribution — More hours were distributed than are available.
Save the timesheet.
Assisted distribution
The system includes preset options to speed up the allocation process.
Split in Two or Three
Adds two or three rows and distributes hours evenly across each payable time code. You can then select the job for each row.
Distribute Equally
Add the job rows first, then select this option to automatically balance hours equally across all selected jobs.
Copy Previous Day
Copies the jobs and hours from the previous day, replicating the distribution or using the same ratio to match the hours for the selected date.
Note: This option is unavailable on the first day of the pay period.
Important
Distributions are lost if the timesheet is refreshed before saving.
Timesheets can be approved with hours pending distribution.
If you have questions, please call us at (888) 783-1493, email support@workeasysoftware.com, or submit a ticket.