Enable Employees to Clock In & Clock Out (Web & Mobile)

What is it?

The Reporting Hours settings in WorkEasy allow you to control how employees clock in and out, whether through time clocks, the web, or mobile devices. You can set up shift rules, time codes, location and IP restrictions, and more, all customized by company, group, or employee.

When to use it

Use Reporting Hours settings when you need to:

• Enable employees to clock in/out via time clock, mobile, or web.

• Define shift parameters or daily hour rules.

• Enforce time capture security via IP, geolocation, or device.

How to set it up

1. Go to Global Settings > Time Tracking > Reporting Hours.

2. Choose Company, Group, or Employee level.

3. Enter a Rule Name and set the Effective Start Date.  

General setup

• Clock In/Out type:    

  • User Selection: employees select Clock In, Clock Out, Break

  • Quick Punch: system auto-assigns IN/OUT without breaks

• Max Shift Length and Max Rest in a Shift: define work and break limits

• Daily Hours Allocation: choose how overnight hours are assigned

• Default Time Code: assign worked hours, PTO, etc.

• Optionally require Employee Comments or Manager Notes

• Optional: Disable Smart Clocking or assign a Default Pay Entity

Employee reporting methods

Check the methods your employees will use:

• Web or mobile clocking

• Time clocks, kiosks, or automatic/manual timesheets

• Optional: require photo, enforce geolocation or IMEI device restrictions

Web clock in/out options

• IP Limitation: allow all or restrict to approved IP addresses

• For restricted IPs, choose to Deny or Allow and Flag

Mobile clock in/out settings

• Use mobile device’s local time (vs. profile time zone)

• Optional: require photo, enforce or flag geolocation

• Restrict by specific device (IMEI or ID)

Automatic hours (optional)

• Predefine hours per day for roles not punching in/out

Job costing (optional)

• Display job list

• Require job selection

• Assign a default job

Finish setup

Click Save to apply your configuration.
 

For more details, refer to Configure Reporting Hours for Web and Mobile Clocking.