Configure Reporting Hours for Web, Mobile, Time Clocks, and Kiosks

Admins and managers use Reporting Hours to define how employees record time in WorkEasy across web, mobile, time clocks, and kiosks. Reporting Hours control which clocking methods are allowed, how shifts and time are allocated, and whether validations such as photos, geolocation, IP restrictions, or device restrictions apply. Rules can be configured at the company, group, or employee level.

Get started

1. Navigate to Global Settings > Time Tracking > Reporting Hours.

2. Select whether to create a rule for the Company, a Group, or an Employee.

3. Enter a Rule Name and select the Effective Start Date (or leave as Immediate).
   

General settings

• Clock In/Out type:

  • User Selection: Employees manually clock in, clock out, and take breaks.

  • Quick Punch: WorkEasy automatically assigns IN/OUT without break options.
    

• Default pay entity: Links the rule to a pay entity (for example, a payroll rule or classification). Assigning a pay entity ensures the correct pay logic applies to hours captured under this rule.

• Disable Smart Clocking: Stops WorkEasy from automatically adjusting early or late punches. When enabled, punches are recorded exactly as entered.

• Max Shift Length: Set the maximum expected shift duration.

• Max Rest In A Shift: Set the maximum allowable break time.

• Daily Hours Allocation:

  • Leading Day: Assign hours to the shift start day.

  • Where Hours Fall: Assign hours based on actual clocked time.

  • Trailing Day: Assign hours to the shift end day.

  • Day With More Hours: Assign hours to whichever day contains more time.

• Default Time Code: Choose how hours are categorized (for example, Worked Hours, Overtime, or Paid Time Off).
  

• Optional Notes:

  • Employee Comments Required

  • Manager Notes Required
    

Employee Reporting Method

Select the methods employees can use to record time. You can enable multiple methods.

• Time Clock In/Out (enabled by default)

• Web Clock In/Out (enabled by default)

• Mobile Clock In/Out (enabled by default)

• Kiosk Clock In/Out (required for kiosk access)

  Reporting Hours control whether an employee can use a kiosk. Kiosk permissions control which kiosk locations an employee can use.

• Automatic Hours

• Manual Clock In/Out

• Manual Timesheet Hours

• Manual Expenses/Tips Entry

• Job Costing

Web Clock In/Out settings

• Clock In/Out IP Limitation:

  • Allow All IP Addresses: No restrictions.

  • Allow Certain IP Address: Restrict access to specified IPs.

• If restricting access to specified IPs, choose a behavior for non-listed IP addresses:

  • Deny: Block punches from unlisted IPs.

  • Allow / Flag unauthorized IP: Allow punches but flag them.

• Authorized IP Addresses: Add an allowed IP address. Select the plus icon to add more.
  

Mobile Clock In/Out settings

If you enable Mobile Clock In/Out, additional options appear.

• Use mobile device’s local time for Clock In/Out: Control which time source is used for mobile punches:

  • Enabled uses the device local time (the time shown on the employee’s phone).

  • Disabled (default) uses the time zone assigned to the employee profile.

• Photo Required: Require a photo at clock in and clock out.

• Geolocation Settings:

  • Geolocation Tracking (Optional): Capture geolocation when available.

  • Geolocation Tracking (Required): Require geolocation to punch.

  • Enforce Geofence: Require the employee to be within an approved geofence.

  • Allow / Flag Unauthorized Geofence: Allow punches outside an approved geofence and flag them. Also refer to: Configure geofence enforcement in reporting hours.

• Restrict By Device (IMEI or ID): Restrict clocking to specific devices.

• Allowed IMEI or ID: Add approved device identifiers for each employee.

Important: IMEI/ID enforcement applies only at the employee level. Do not apply a company-level restriction.

Automatic Hours (optional)

If enabled:

• Select the Time Code (for example, Worked Hours or Holiday).

• Choose a Type.

• Enter default hours per day (for example, 8:00 Mon–Fri).

• Select Show the automatic hours for the entire pay period if applicable.

Job costing (optional)

To configure job costing, refer to Job Costing Structure.

If enabled:

• Show Job List on Devices: Employees can select jobs.

• Job Selection Required: Require job selection at clock in.

• Default Job: Assign a default project.

Finish setup

After you complete all sections, review your selections and select Save.

Need help?

Contact WorkEasy Support:
📞 (888) 783-1493
📧 support@workeasysoftware.com
🔗 Submit a ticket

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