Configure Reporting Hours for Web and Mobile Clocking

Use the Reporting Hours settings in WorkEasy to help your team clock in and out through approved methods like mobile, web, or time clocks. You can configure shift rules, time codes, location rules, IP limitations, and more, tailored at the company, group, or employee level.

Start your configuration

1. Navigate to Global Settings > Time Tracking > Reporting Hours.

2. Choose to create a rule for the Company, a Group, or an Employee.

3. Enter a Rule Name and set the Effective Start Date (or leave as Immediate).
   

General setup

• Clock In/Out type:

  • User Selection lets employees choose when to clock in, out, or take breaks.

  • Quick Punch automatically assigns IN/OUT without a break option.

• Disable Smart Clocking: Enable this checkbox if you want the system to stop automatically adjusting early or late punches. By default, WorkEasy applies Smart Clocking logic to reduce false alerts, for example, interpreting slightly early punches as scheduled time. Disabling this ensures all punches are recorded exactly as entered.

• Default pay entity: This dropdown links the rule to a pay entity, such as a payroll rule or classification. If you've recently created a pay rule, you'll see it listed here (e.g., "Newly Added Rule"). Assigning a pay entity ensures the correct pay logic applies to all hours captured under this configuration.
  

• Max Shift Length: Define the maximum expected shift duration.

• Max Rest In A Shift: Set the maximum allowable rest period within a shift.

• Daily Hours Allocation:

  • Leading Day: Assign all hours to the start day of the shift.

  • Where Hours Fall: Assign based on actual clocked time.

  • Trailing Day: Assign to the day the shift ends.

  • Day With More Hours: Assign to the day with more recorded hours.

• Default Time Code: Choose how hours should be categorized (e.g., Worked Hours, Overtime, Paid Time Off).
  

• Optional Notes:

  • Employee Comments Required

  • Manager Notes Required

Employee Reporting Method

Check the methods employees will use to record time. You can enable multiple options:

• Time Clock In/Out (enabled by default)

• Web Clock In/Out (enabled by default)

• Mobile Clock In/Out (enabled by default)

• Kiosk Clock In/Out

• Automatic Hours

• Manual Clock In/Out

• Manual Timesheet Hours

• Manual Expenses/Tips Entry

• Job Costing

Web Clock In/Out settings

• Clock In/Out IP Limitation:

  • Allow All IP Addresses: No restrictions

  • Allow Certain IP Address: Restrict access to specified IPs

• If restricting IPs, choose a behavior for non-listed IP addresses:

  • Deny: Block punches from unlisted IPs

  • Allow / Flag unauthorized IP: Allow punches but flag them

• Authorized IP Addresses: Add each allowed IP and click the plus icon.

Mobile Clock In/Out settings

If you enable Mobile Clock In/Out, additional options appear:

• Use mobile device’s local time from Clock In/Out: Control which time source the system uses to record mobile punches:

  • When enabled, the punch time is based on the device's local time (the time displayed on the employee's mobile phone).

  • When disabled (default), the punch time is based on the time zone assigned to the employee’s profile.

  This setting is helpful for companies with field workers across multiple time zones.

• Photo Required: Take a picture of the employee when they punch.

• Geolocation Settings:

  • Geolocation Tracking (Optional): Capture geolocation if available.

  • Geolocation Tracking (Required): Require geolocation to punch.

  • Enforce Geofence: Must be within an approved geofence.

  • Allow / Flag Unauthorized Geofence: Allow punches outside geofence but flag them.

• Restrict By Device (IMEI or ID): Tie punch access to specific devices.

• Allowed IMEI or ID: Add approved device identifiers for each employee (not system-wide).

Important: IMEI/ID enforcement applies only at the employee level. Don’t apply a company-wide restriction.

Automatic hours (optional)

If you enable Automatic Hours under Employee Reporting Method:

• Set the Time Code (e.g., Worked Hours, Holiday, etc.)

• Choose a Type from the dropdown.

• Enter automatic hours per day (e.g., 8:00 Mon–Fri).

• You can also check Show the automatic hours for the entire pay period if applicable.

Job costing (optional)

To configure job costing, refer to Job Costing Structure

If you enable Job Costing:

• Show Job List on Devices: Displays jobs to choose from.

• Job Selection Required: Employees must select a job to clock in.

• Default Job: You can assign a default project.

Finish setup

After you’ve completed all sections, click Save to apply the rule.

Need help?

Contact WorkEasy Support:
📞 (888) 783-1493
📧 [email protected]
🔗 Submit a ticket