Work Hours Definition determines how many hours make up a full or half workday for holidays and time-off requests. You can create rules for everyone, specific groups, or specific employees to align time-off calculations with company policies.
Go to Global Settings > HR Data Management > Work Hours Definition.
Select Create Rule.
Enter a rule name in the Name field.
Example rule names:
Standard 8-Hour Workday
California Full-Time Employees
Warehouse Team Work Hours
Part-Time Employees
10-Hour Shift Schedule
Set the Starting on date or keep the default Immediate.
Select the audience for the rule.
Everyone applies the rule company-wide.
Specific group applies the rule only to selected groups.
Specific employee applies the rule only to selected employees.
Enter the number of hours for a Full Day and Half Day.
If using Specific group or Specific employee, select the applicable groups or employees.
Select Save.
How Work Hours Definition affects time-off requests
The values configured in Work Hours Definition are used when employees submit time-off requests.
If an employee selects Full day, the system deducts the number of hours configured in the Full Day field.
If an employee selects Half day, the system deducts the number of hours configured in the Half Day field.
If an employee selects Hours, they can enter a custom number of hours.
Example:
Full Day: 8:00
Half Day: 4:00
With this configuration:
A full-day time-off request deducts 8 hours.
A half-day request deducts 4 hours.
The Work Hours Definition is also used as a reference for reporting, accrual calculations, and day-based time-off conversions.
Important: Review federal, state, and local labor laws before configuring work hours definitions. Some states, such as California, apply daily overtime rules after 8 hours worked in a day, while other states may allow alternative schedules such as four 10-hour workdays.