Work Hours Definition determines how many hours make up a full or half workday for holidays and time off requests. Administrators and managers can set these rules at the company, group, or employee level to ensure consistency with pay, scheduling, and compliance requirements.
Go to Global Settings in the left menu.
Under HR Data Management, select Work Hours Definition.
Choose the assignment scope Company, Group, or Employee.
In Add: [Scope] Rule, set Rule name:
Select an existing name or enter a new one and press enter.
Set Effective start date to Immediate or pick a future date from the calendar.
Enter Full day hours and Half day hours.
Example: Full day 8:00, Half day 4:00.
If you are working in Group or Employee scope, pick the target group(s) or employee(s).
(Optional) Open Advanced and configure any applicable additional options.
Click Save.
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Tip: Check both federal and state labor laws before defining work hours to stay compliant. For instance, under the Fair Labor Standards Act (FLSA), an 8-hour day or 40-hour week is the standard for full-time work and overtime calculations. However, some states, such as Florida, allow flexible arrangements like four 10-hour days (a 4/10 schedule) as long as employees are properly compensated for hours worked beyond 40 per week. In states like California, daily overtime applies after 8 hours in a day, so setting a 10-hour workday could trigger overtime pay. Always confirm local regulations before finalizing your company’s work hour definitions.
How Work Hours Definition affects time-off requests
Work Hours Definition setup
You define how many hours make up a Full Day and a Half Day.
Example: Full Day = 8 hours, Half Day = 4 hours.
When an employee submits a time-off request:
If they choose Full day, the system automatically deducts 8 hours (based on your definition).
If they choose Half day, it deducts 4 hours.
If they choose Hours, the system lets them enter a custom number of hours.
Why “Hours” still depends on Work Hours Definition:
Even though the employee enters a specific number, the system uses the Work Hours Definition as a reference for daily calculations, for example, when converting total hours taken into days on reports or accrual balances.