Set Up Time Tracking Alerts

Time Tracking Alerts serve a crucial role in keeping both employees and managers informed about various timesheet activities that occur on the platform. These alerts can notify users about important events such as missed punches, which occur when an employee forgets to clock in or out, and upcoming breaks scheduled throughout the workday. By receiving these notifications, users can ensure that their timesheets are accurate and up-to-date, essential for proper payroll processing and compliance with labor regulations. To set up a new alert, please follow the detailed steps outlined below, ensuring that you configure the settings according to your specific needs and preferences.

Navigation

Click Global Settings, select Time Tracking, then choose Alerts.
Click the plus icon and select Add.
Audience: Select Manager or Employee.
Alerts: Choose an Alert (see the Alerts Overview below).
Name: Name of the Alert.
Enabled: (Yes) or disable (No) the alert.
Alert Rules (Configuration): Set up time durations (if applicable).
Scope: Select if the alert applies to a specific group.
Who to notify: Designate the Recipient (manager, supervisor, or administrator), if applicable.
Click Save to activate and assign the alert.

Alerts Configuration

For Employees

Alert	Description
Clock in/out notification	Notifies employee of clock in/out submissions
Forgot to clock in after shift started	Alerts if the employee forgets to clock in at shift start. Schedule required
Forgot to clock out after shift ended	Alerts if the employee forgets to clock out at shift end. Schedule required
Forgot to end worked hours break	Notifies if the employee forgets to end a Worked Hours Break. Eligible after working a specified number of hours
Forgot to start worked hours break	Notifies if the employee forgets to start a Worked Hours Break. Eligible after working a specified number of hours
Upcoming worked hours break	Reminds employee before their Worked Hours Break begins

For Managers

Alert	Description
Approaching timesheet approval deadline	Notifies manager of an upcoming pay period approval deadline
Approaching overtime weekly	Alerts if an employee is nearing weekly overtime
Forgot to clock in after shift started	Notifies manager if an employee misses a clock-in schedule. Schedule required
Forgot to clock out after shift ended	Notifies manager if an employee misses a clock-out. Schedule required
Forgot to end worked hours break	Alerts if an employee forgets to end their break. Eligibility based on hours worked
Forgot to start worked hours break	Alerts if an employee forgets to start their break. Eligibility based on hours worked
Pay period timeline events	Notifies manager of pay period start, end, approval deadline, and close deadline
Upcoming worked hours break	Notifies manager before an employee’s break begins