Enable Employees to Clock In & Clock Out (Web & Mobile)

Use Time Tracking Reporting Hours settings to define how employees clock in and out using the web or mobile app. You can customize shift rules, time codes, geolocation, device restrictions, and IP limitations to match your company’s policies. Simply follow the steps below to configure settings by company, group, or employee.

Web App

Click Global Settings > Time Tracking > Reporting Hours.
Click Company, Group, or Employee.
The related fields and checkboxes appear to the right of the screen.
Enter a Rule Name.
Select an Effective Start Date. This defines when the rule should go into effect.
Under General:
1. For the Clock In/out type, select User Selection or Quick Punch. If you select User Selection, users can select Clock In, Clock Out, and Start Break. If you select Quick Punch, users aren't assigned a break, and IN or OUT is automatically allocated.
2. Select the Max Shift Length time and the Max Rest In A Shift time.
3. For overnight employees, under Daily Hours Allocation, select the type of hours allocation: Leading Day, Where Hours Fall, Training Day, or Day With More Hours.
4. Select an applicable option for Default Time Code.
5. If desired, you may select if Employee Comments or Manager Notes are mandatory.

Mobile App

Under Employee Reporting Method, select the Mobile Clock In/Out checkbox.
Under Mobile Clock In/Out, select the applicable settings. The table below describes the different settings. Click Save.

Setting	Description
Photo Required	Records a photo associated with the employee's clock in/out punch
Enable Geolocation	Geolocation Tracking (Optional) - Record the geolocation of devices if the location services are enabled. Geolocation Tracking (Required) - Employees must have the location services enabled on their mobile devices to clock in/out. Enforce Geofence - Employee must be within the specified Geofence to clock in/out. Allow / Flag Unauthorized Geofence - Employee punches outside of an assigned geofence are allowed but flagged.
Restrict By Device (IMEI or ID)	Records the IMEI or ID of a device used to clock in/out. This is a unique address associated with the device. Once the IMEI or ID is recorded, the system enforces it. Important❗ Allowing and restricting IMEIs and IDs is done at the employee level. Make sure not to restrict the whole company to one mobile device.
Allowed IMEI or ID (Optional)	Enter IMEI or IDs of mobile devices to restrict usage to those devices. Important❗ Allowing and restricting IMEIs and IDs is done at the employee level. Make sure not to restrict the whole company to one mobile device.

Web App

Follow all the steps above.
Under Web Clock In/Out, select one of the two options for Clock In/Out IP Limitation.
1. If you select Allow All IP Addresses, click Save.
2. If you select Allow Certain IP Address, click the Deny radio button or the Allow/Flag unauthorized IP radio button for Non-listed IP Address.
3. Enter the Authorized IP Addresses.
4. Click Save.

You're all set! 😀👍
If you need assistance or have questions, we're here to help. Please call us at (888) 783-1493, email [email protected], or submit a ticket.

FAQ

How do I access the Time Tracking settings in the Web App?

Click Global Settings > Time Tracking > Reporting Hours.

What options do I have for Clock In/Out types?

You can select User Selection or Quick Punch for the Clock In/Out type.

Can I require employee comments or manager notes?

Yes, you can select if Employee Comments or Manager Notes are mandatory.

What settings can I configure for Mobile Clock In/Out?

You can configure settings such as Photo Required, Enable Geolocation, and Restrict By Device.

Is it possible to limit Clock In/Out by IP address in the Web App?

Yes, you can select either Allow All IP Addresses or Allow Certain IP Addresses for Clock In/Out IP Limitation.