Displaying Time in Decimals

WorkEasy Software provides two ways to control how time values are displayed, either in decimal format or in hours and minutes (HH:MM). These options are found in different system areas and serve different purposes. For example:

• Decimal format: 7.75 hours (used in reports and exports)

• HH:MM format: 7:45 (used in timesheets or manager views)

Both formats represent the same amount of time. The decimal version is better suited for calculations, while the HH:MM format may be more familiar to users tracking daily attendance.

Understanding decimal time

When time is displayed in decimal format, minutes are converted into fractions of an hour. This is important for accurate payroll, reporting, and integration with systems that require decimal-based inputs.

Here's how the math works:

• 1 hour = 60 minutes

• To convert minutes to decimals: minutes ÷ 60

Examples:

• 15 minutes = 15 ÷ 60 = 0.25 hours

• 30 minutes = 30 ÷ 60 = 0.50 hours

• 45 minutes = 45 ÷ 60 = 0.75 hours

So if someone works 7 hours and 30 minutes, the decimal representation would be 7.50.

This conversion ensures consistency across systems and simplifies calculations in payroll, exports, and reporting.

Platform-level setting (admin configuration)

Location: Settings > Platform Settings > Platform Configuration > Time and Attendance

To control decimal formatting across the platform, enable the Use decimal representation checkbox. This determines whether the system displays time using decimals (e.g., 7.50 hours) instead of hours and minutes (e.g., 7:30).

You can also set the number of decimal places to display. Examples:

• 1 decimal place: 7.5

• 2 decimal places: 7.50

• 3 decimal places: 7.500

This setting affects reports, exports, and any system-wide time presentation where decimal precision matters.

Timesheet display setting (user preference)

Location: Time and Attendance > Timesheet > Preferences

Users can choose to toggle between decimal format and HH:MM format using the View in decimals checkbox under Preferences > General.

Examples:

• Checked: 80.50 hours

• Unchecked: 80:30 (80 hours and 30 minutes)

This setting only affects how time is displayed in the timesheet view and does not impact calculations or exports.

 

Summary