Create and Configure Compensatory Time Rules

Compensatory time allows employees to earn time off in lieu of overtime pay, providing flexibility for both employers and staff. This guide walks you through creating and configuring compensatory time rules in your time tracking system, enabling automatic conversion of overtime hours into banked time off that employees can use later. By establishing these rules, you can streamline the process of managing comp time accrual and ensure consistent application across your organization.

Prerequisite

Ensure you have the time codes Comp Time and Comp Time Off. (Navigate to Global Settings > Time Tracking > Time Code List.) Alternatively, you can create the missing time code by adding time-off types.

Creating a Compensatory Time Rule

1. Navigate to Global Settings > Time Tracking > Compensatory time.
    

2. Click the button Add under Add a comp time bucket.
    

3. Enter a name for the configuration you will be creating.

4. Time Codes (on timesheet):

   1. For Consider the following time codes towards Comp Time, select the time codes you want to consider for Comp Time, such as Overtime - (OT1) and/or Double Time - (OT2).

   2. When transferring hours from the considered time codes to Comp Time, choose the desired Output time code.
      Note: We recommend selecting Comp Time - (CT) as the output time code.

5. Time Off:

   1. Choose the Compensatory Time Off Type, which stores the hours of comp time for later use as time off, such as Comp Time.

6. Once you have configured the compensatory time bucket rules, click OK.
    

7. Under Configuration, select your preferred method for the system to allocate the hours to comp time.

   1. Default to Comp Time: The software automatically moves the hours from the considered time codes to the output time code.

   2. Manually Adjusted: It is your responsibility to adjust the time converted to comp time manually. (Refer to the relevant article on how to adjust comp time manually.)

8. Click Save.
    
    

You're done! 😊👍