Create Payable Types

This article is for administrators and managers who configure employee time tracking in WorkEasy Software. You will learn how to create payable types, assign them to employee timesheets, and ensure payables calculate correctly in payroll.

Payable types, or payables, are classifications used to record specific types of wages or expenses employees may incur during work hours. Examples include tips, mileage, gas, or other miscellaneous payments.

Important: If employees will enter their own payables, select Manual Expenses/Tips entry under Employee Reporting Method when configuring reporting hours. If payables will be entered only by Admins or Managers, this option does not need to be selected.

1. Go to Global Settings > Time Tracking > Payable Types. 

2. Click the three dots > Add and enter the Name, Code, and Category. The By Unit option is optional.

   • Categories: Tips payable or Expense

   • By Unit:        

     • If not selected, the payable is recorded in dollars.

     • If selected, the payable is recorded in units.

3. Click Save.
   

4. You can edit or archive existing payable types, or create additional ones as needed. 

Assign payables to timesheets

1. Select the applicable timesheet and employee.

2. Click the vertical ellipsis and choose Add Payable.
   

3. Make your selections and click Save. The timesheet will switch to pending mode until all steps are completed.

4. Verify the adjusted amount.
   

5. Click Save and Approve Timesheet. The status will update to Approved.