Set up blackout day sets

A blackout set is a date, or list of dates, when employees are not allowed to request time off. Once created, it can be enabled in a Policy Plan. Once applied, time off requests for those dates are automatically denied, bypassing manager review.

For blackout dates to apply, the Time Off Request workflow must include the blackout date activity.

Create a Blackout Set

1. Go to Global Settings > Time Off > Blackout Day Sets.

2. Click Create Blackout Set.

   

3. Enter a unique name for the blackout set and click Save.
   

4. All blackout sets will be displayed in the Blackout Set workspace.
   

5. To Edit, Manage, or Archive a blackout set, use the action menu (three dots).
   

Add Blackout Dates

1. From the action menu, select Manage.
   

2. Click Create Blackout Date.

3. Enter a Name and optional Description.

4. Choose a single Date or check Date Range to set a start and end date.

5. Click Save.
   

Manage Blackout Sets by Year

• Use the Year drop-down menu to filter or add blackout dates for a specific year.

• You can also use the Clone Dates option to copy blackout dates from one year to another.
  

Enable Blackout Dates in a Policy

1. Go to Time Off > Policies. Select the applicable policy.
   

2. Click Edit.
   

3. Expand Blackout Dates and select an existing blackout set.
   

4. Toggle on the toggle button and click Save.

Important!

For blackout dates to apply, your Time Off Request workflow must include the blackout date activity. To do this:

1. Go to Global Settings > Workflows > Time Off Management > Time Off Request > With Approval > three dots > Edit.

2. Follow this example or create one tailored to your organization’s needs.