Understand and Manage Group Structures

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  1. Define your company’s management hierarchy under Global Settings > Platform Settings > Management Levels.

    • Example roles: Administrator, Regional Manager, Manager, Supervisor.

    • Use the ellipsis menu to add subordinate levels.

  2. Enable Allow multiple managers if the role will be shared.

  3.  Create and configure group structures under Global Settings > Platform Settings > Group Structure.

    • Add group types like Location, Department, Position, or custom types.

    • Define if the group type is managed and assign a target (employees or devices).

    • Set up hierarchies up to five levels deep.

  4. Assign managers using Employees > Manager Assignments.

     

  5. Use group assignments to control visibility and access.

    • Limit role access (e.g., Payroll Manager, Schedule Manager).

    • Filter employees in timesheets, schedules, and reports.

       

  6. Configure alerts for managers via Global Settings > Time Tracking > Alerts.

    • Choose an alert type (e.g., Forgot to clock in), click Edit if you wish to change the settings, OR

    • Click the three dots > Add to add a new alert.

    • Set Audience to Manager.

    • Define Alert Rules and recurrence.

    • Set the Scope by Groups or Custom Fields.

    • Under Who to notify, select Manager.

    • Click Save.

  7. Use management levels in approval workflows via Global Settings > Platform Settings > Workflows.

     

Add a hierarchy (sub-levels)

Once you have created the parent, you can add a hierarchy up to five levels deep.

  • To do so, select the parent (e.g., Team) and click Add.
    Adding a sub-level

 

If you need help, call (888) 783-1493, email [email protected], or submit a ticket.