This guide is for managers and administrators who manage employee payroll cycles in the Time and Attendance product. It explains how to create multiple pay schedules for any frequency—weekly, biweekly, semi-monthly, monthly, or custom—and how to configure the corresponding pay periods for each schedule.
Each pay schedule defines how often employees are paid. Once a schedule is created under Global Settings > HR Data Management > Pay Schedule, it becomes available for selection when setting up pay periods under Global Settings > Time Tracking > Pay Period Configuration. The biweekly example in this article is just one possible setup.
The biweekly example in this article is just one of several possible configurations.
Go to Global Settings > HR Data Management > Pay Schedule.
Click Add to create a new pay schedule.
Next, go to Global Settings > Time Tracking > Pay Period Configuration.
Click the ellipsis button and select Add.
In the Pay period schedule dropdown, choose one of the schedules you created earlier (for example, Bi-Weekly 1 or Bi-Weekly 2).
Enter the remaining details, such as First day of the work week and Start time, then click Save.
For more details, go to Configure or Change a Pay Period.
Important:
Creating a pay schedule alone does not generate timesheets.
You must pick a created pay schedule when configuring a pay period.
To generate timesheets, configure a pay period in Global Settings > Time Tracking > Pay Period Configuration. Once configured, the system automatically creates corresponding timesheets under Time and Attendance > Timesheets.
Best practices for multiple pay periods
If your organization uses more than one pay period, keep these best practices in mind:
You can add as many pay periods as needed, as long as each pay schedule has a unique name.
Create additional pay periods only when necessary for different groups, such as separate departments, locations, or union and non-union employees.
Use clear, consistent names (for example, Bi-Weekly 1, Bi-Weekly 2, or Monthly East, Monthly West) to make schedules easy to identify.
Ensure pay period dates do not overlap to avoid duplicate timesheets and payroll errors.
Assign each employee to the correct pay schedule in their profile settings.
Regularly review and archive unused pay periods to keep your configuration clean and accurate.
This flexibility allows you to manage multiple teams or payroll cycles efficiently across any pay frequency.
Schedule types
Weekly: Employees are paid every week.
Bi-weekly: Employees are paid every two weeks.
Semi-monthly: Employees are paid twice a month, typically on the 1st and 15th.
Monthly: Employees are paid once a month.
Four week: Employees are paid every four weeks.
Custom cycle: You define the number of days in each pay period.
Use pre-set schedules when one cadence covers most employees. Use the Add action to create additional schedules of any type for different groups or date anchors. For example, you can maintain two biweekly schedules that start on different weeks.
If you have questions, please call us at (888) 783-1493, email support@workeasysoftware.com, or submit a ticket.