Break rules define when employees can take breaks, how break time is recorded, whether the break is paid, and which employees or groups receive the rule.
You can add one or more break types to the same rule:
Time of Day: Makes a break available during a defined time window.
Worked Hours: Makes a break available after an employee has worked for a specified amount of time.
Floating Break: Provides a break without a fixed time or worked-hours window.
Automatic Break: Automatically deducts break time after a specified amount of worked time.
Important
Your organization is responsible for configuring break rules according to its policies and applicable requirements. WorkEasy provides configuration options but does not determine which settings your organization should use.
Before you begin
Confirm the following information before creating a rule:
The employees or groups who should receive the rule
The date the rule should take effect
The break type or types to include
The permitted break duration
Whether the break should be paid
Whether break time should be completed or deducted automatically
The applicable time code and job-costing treatment, when required
Create a Break Rule
Go to Global Settings > Time Tracking > Breaks.
Select Create Rule.
In Name, enter a name that identifies the rule.
In Starting on, select when the rule should take effect.
Under Audience, select one of the following:
Everyone
Specific group
Specific employee
If breaks should not be recorded for the selected audience, select Do Not Track Breaks.
Under Add Break Rule, select the break type to configure.
Configure a Time of Day Break
Use Time of Day when employees can take a break during a defined time window.
Under Add Break Rule, select Time of Day.
In Break Name, enter the name employees should see.
In Break is allowed to be taken, starting at, enter the earliest time the break can begin.
In Break must be taken before, enter the end of the available break window.
In Break Duration, enter the standard break length.
Optional: Select Enforce a Minimum Break Duration, then enter the minimum duration.
Optional: Select Allow extended break, then enter the additional time under Allow extended break of.
Configure the applicable deduction and payment settings.
Select Ok.
Configure a Worked Hours Break
Use Worked Hours when a break should become available after an employee has worked for a specified amount of time.
Under Add Break Rule, select Worked Hours.
In Break Name, enter the name employees should see.
In Break is allowed to be taken after working more than, enter the amount of time the employee must work before the break becomes available.
In Break must be taken before, enter the worked-hours limit for taking the break.
In Break Duration, enter the standard break length.
Optional: Select Enforce a Minimum Break Duration, then enter the minimum duration.
Optional: Select Allow extended break.
Configure the applicable deduction and payment settings.
Select Ok.
Automatically Deduct a Worked Hours Break
If WorkEasy should deduct break time based on worked hours:
Expand Deductions.
Select Automatically Deduct.
In Deduct from time code, select the time code from which the break should be deducted.
In Time to deduct, enter the amount of break time to deduct.
In Deduct after working, enter when the deduction should occur.
Configure a Floating Break
Use Floating Break when the break does not require a fixed time or worked-hours window.
Under Add Break Rule, select Floating Break.
In Break Name, enter the name employees should see.
Optional: Select Allow the break to be taken multiple times, up to, then enter the maximum number of times.
In Break Duration, enter the standard break length.
Optional: Select Enforce a Minimum Break Duration, then enter the minimum duration.
Optional: Select Allow extended break.
Configure the applicable deduction and payment settings.
Select Ok.
Configure an Automatic Break
Use Automatic Break when WorkEasy should deduct break time automatically after a defined amount of worked time.
Under Add Break Rule, select Automatic Break.
In Break Name, enter the break name.
In Break Duration, enter the amount of time to deduct.
In Deduct after working, enter when the deduction should occur.
Optional: Select Force break deduction.
Optional: Select Repeat every and enter the worked-time interval for subsequent deductions.
In Deduct from time code, select the applicable time code.
Configure the applicable payment settings.
Select Ok.
Configure Deduction Settings
The Deductions section is available for Time of Day, Worked Hours, and Floating Breaks.
Automatically Complete (To Break Duration): Completes the recorded break up to the configured duration.
Automatically Deduct: Deducts break time according to the configured time code, deduction amount, and worked-time threshold.
These settings can be selected together when both behaviors are required.
Automatic deductions
Automatically Deduct and Automatic Break assume the employee took the break. If an employee works through a break, the deducted time may go unpaid. Review No Break and Short Break exceptions before approving timesheets, and confirm that your deduction settings match your policies and applicable requirements.
Configure Payment and Job-Costing Settings
Expand Payment.
Select Pay break.
In Pay Up To, enter the maximum break time to pay.
In Pay after working, enter the worked-time threshold that must be met before the break is paid.
In Time code, select the time code used for paid break time.
Under Job Costing Break Options, select the applicable option:
Apply Previous Job to Pay Break
Pay Break at Job Rate
Pay Break at Employee Base Rate
Complete the Rule
Review each configured break in the table.
Add any additional break types required for the same audience.
Optional: Select Auto-select break to allow WorkEasy to select the applicable break automatically.
Optional: Select Hide breaks that do not apply to prevent employees from seeing inapplicable breaks.
Under Advanced, select Employee timezone or Specific timezone.
If the rule should follow a recurring schedule, configure Has recurrence.
Select Save.
The saved rule appears on the Breaks page under its assigned audience.
Find or Review Existing Break Rules
Use the controls on the Breaks page to locate existing rules:
Select All, Everyone, Groups, or Employees to filter by audience.
Use Search by audience or rule name to find a rule.
Use Effective as of to review rules for a particular effective date.
Select Include ended rules to include rules that are no longer active.
Select View Assignments to review rule assignments.
Related Configuration
Break alerts are configured separately under Global Settings > Time Tracking > Alerts. See Break Alerts for information about notifications for Worked Hours breaks.