Add a Rounding Rule

Time tracking rounding rules standardize how employee punches are recorded by adjusting clock-in and clock-out times based on defined rules. This helps ensure consistent payroll calculations, reduces manual corrections, and supports company time policies.

Create a rounding rule

1. Navigate to Global Settings > Time Tracking > Rounding.

2. Click Create Rule.

3. In the Name field, enter a rule name.

4. In Starting on, keep Immediate or select a future effective date.

5. Under Audience, select one of the following options:    

   • Everyone

   • Specific group

   • Specific employee

Use the Schedule shift section to round punches based on the employee’s scheduled shift start and end times or standard schedule.

6. Under Clock In and Clock Out, select the options that apply and enter the number of minutes for each selected option

   • Clocking In early (minutes)

   • Clocking In late (minutes)  

   • Clocking Out early (minutes)

   • Clocking Out late (minutes)

7. In Rounding occurs, select one of the following:    

   • Manual: Rounding is applied manually

   • Automatic: Rounding is applied automatically during punch processing

Configure increment rounding

Important: Rounding rules must be configured and applied in accordance with applicable labor laws and company policies. Improper configuration may result in overpayment or underpayment of employee time. Ensure that rounding behavior is neutral over time and does not consistently favor the employer or employee. If both Schedule shift and Increments are configured, schedule-based rounding takes priority. Always validate the rule using real or sample punch data before assigning it to employees.

Use the Increments section to round punches to defined time intervals.

1. In Round to the nearest, select the rounding interval. Available options may include:

• 5 minutes (Twelfth Hour)

• 6 minutes (Tenth Hour)

• 12 minutes (Fifth Hour)

• 15 minutes (Quarter Hour)

• 20 minutes (Third Hour)

• 30 minutes (Half Hour)

5. In Round at (minutes), select when the punch should round up or down.

6. In Rounding occurs, select one of the following:

   2. Manual: Rounding is applied only when manually triggered.

   3. Automatic: Rounding is applied automatically based on the configured increment rules. When selected, you can also choose whether automatic rounding applies to:

      2. Round manual time entries – Applies the configured increment rounding rules to manually entered punch times.

      3. Round manual hour entries – Applies the configured increment rounding rules to manually entered duration (hour) values.

   

7. In Behavior, select which punches the increment rounding applies to. Behavior options may include:

• All: Applies to all applicable punches

• First only: Applies only to the first punch

• Last only: Applies only to the last punch

• First Up & Last Down: Rounds the first punch up and the last punch down

• First Down & Last Up: Rounds the first punch down and the last punch up

• Last Rounds Up: Rounds only the last punch up

• Last Rounds Down: Rounds only the last punch down

8. Review the rule settings.

9. Click Save.

To use Schedule shift rounding, employees must have scheduled shifts in Scheduling. If both Schedule shift and Increments are configured, Schedule shift rounding takes priority.

If you have questions, please call us at (888)783-1493, email support@workeasysoftware.com, or Submit a Ticket.