---
title: "Update Employee Employment Information"
slug: "update-employee-employment-information"
description: "Update employee information seamlessly with effective-dated records. Manage employment details, compensation, and history while ensuring accuracy."
tags: ["add entry", "company structure", "compensation", "department", "departments", "edit history", "effective date", "Effective Dated Records", "Employee History", "employee information", "employment details", "employment history ", "Employment Information", "employment profile", "location", "override future entries", "pay rate", "pay type", "position", "position assignment", "time status", "worker type"]
updated: 2026-07-08T17:08:07Z
published: 2026-07-08T17:08:07Z
canonical: "help.workeasysoftware.com/update-employee-employment-information"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.workeasysoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Update Employee Employment Information

This article explains how to update an employee's employment information using effective-dated records. You can update employment details, compensation, company structure, departments, and position while maintaining a complete history of changes. If you need to manage employee employment status, see [Terminate, Archive, or Rehire an Employee](/main/docs/terminate-archive-or-rehire-an-employee).

> **Note:** Whether a field is required depends on your organization's **Group Structure Configuration**. Required fields are marked with a red asterisk (*) when you add or update employment information. For more information, see [Configure Group Structure](/main/docs/understand-and-manage-group-structures).

## Table of contents

- [Employment History](/main/docs/update-employee-employment-information#employment-history)
- [Review Employment History](/main/docs/update-employee-employment-information#review-history)
- [Update Employment Details](/main/docs/update-employee-employment-information#update-employment-details)
- [Update Compensation](/main/docs/update-employee-employment-information#update-compensation)
- [Update Company Structure](/main/docs/update-employee-employment-information#update-company-structure)
- [Update Departments](/main/docs/update-employee-employment-information#update-departments)
- [Update Position](/main/docs/update-employee-employment-information#update-position)

## Employment History

The **Employment** tab maintains a complete history of employee information using effective-dated records. Supported employment sections include **History** for reviewing records and **Add entry** for creating new records.

- **Add entry** creates a new historical record.
- **History** lets you review previous records and edit existing history entries.

## Review Employment History

1. Go to **Employees > Employee List**.
2. Select the employee.
3. Select the **Employment** tab.
4. Select **History** for the employment section you want to review.
5. Review previous effective-dated records.
6. Select the **Edit** icon to correct an existing history record.
7. Select **Save**.

### **Add Entry vs. History**

| Use Add entry | Use History |
| --- | --- |
| Create a new effective-dated record. | Review or correct an existing record. |
| Record a change that occurred on a different effective date. | Correct information already saved. |
| Can replace future records. | Does not create a new history record. |

> **Important:** Employment history is maintained chronologically using effective dates. If another record already exists for the same effective date, you may be prompted to select a different effective date or replace future records.

## Update Employment Details

1. Go to **Employees > Employee List**.
2. Select the employee.
3. Select the **Employment** tab.
4. In the **Employment details** card, select **Add entry**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-ZIL4KCIW.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A45%3A16Z&se=2026-11-01T13%3A45%3A16Z&sr=c&sp=r&sig=RywpPur9T9fBlwVoPfSe1ND0i4fiDqnvr53OLqQliUI%3D)
5. Select an **Effective date**.
6. Optional: Select **Override future entries after this date** if you want the new record to replace future records scheduled after the selected effective date.
7. Update the applicable fields:
  - **Job titles**
  - **Worker type**
  - **Time status**
8. Select **Save**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-30GTSBQU.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A45%3A16Z&se=2026-11-01T13%3A45%3A16Z&sr=c&sp=r&sig=RywpPur9T9fBlwVoPfSe1ND0i4fiDqnvr53OLqQliUI%3D)

## Update Compensation

1. In the **Compensation** card, select **Add entry**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-EP88O9HE.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A45%3A16Z&se=2026-11-01T13%3A45%3A16Z&sr=c&sp=r&sig=RywpPur9T9fBlwVoPfSe1ND0i4fiDqnvr53OLqQliUI%3D)
2. Select an **Effective date**.
3. Optional: Select **Override future entries after this date** if you want the new record to replace future records scheduled after the selected effective date.
4. Update the applicable fields:
  - **Pay period frequency**
  - **Pay type**
  - **Overtime status**
  - **Pay rate**
  - **Change reason**
5. Select **Save**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-5J1IQJO3.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A45%3A16Z&se=2026-11-01T13%3A45%3A16Z&sr=c&sp=r&sig=RywpPur9T9fBlwVoPfSe1ND0i4fiDqnvr53OLqQliUI%3D)

## Update Company Structure

1. In the **Company Structure** card, select **Add entry**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-DSMCGTVW.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A45%3A16Z&se=2026-11-01T13%3A45%3A16Z&sr=c&sp=r&sig=RywpPur9T9fBlwVoPfSe1ND0i4fiDqnvr53OLqQliUI%3D)
2. Select a **Started at** date.
3. Select a **Location**.
4. Select **Save**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/2026-07-08_10-51-56.PNG?sv=2026-02-06&spr=https&st=2026-11-01T12%3A45%3A16Z&se=2026-11-01T13%3A45%3A16Z&sr=c&sp=r&sig=RywpPur9T9fBlwVoPfSe1ND0i4fiDqnvr53OLqQliUI%3D)

## Update Departments

1. In the **Departments** card, select **Add entry**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-GHYCLSFV.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A45%3A16Z&se=2026-11-01T13%3A45%3A16Z&sr=c&sp=r&sig=RywpPur9T9fBlwVoPfSe1ND0i4fiDqnvr53OLqQliUI%3D)
2. Select a **Started at** date.
3. Select a **Department**.
4. Select **Save**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-LDKW9MBM.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A45%3A16Z&se=2026-11-01T13%3A45%3A16Z&sr=c&sp=r&sig=RywpPur9T9fBlwVoPfSe1ND0i4fiDqnvr53OLqQliUI%3D)

## Update Position

1. In the **Positions** card, select **Add entry**.
2. Select a **Started at** date.
3. Select a **Position**.
4. Select **Save**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-CRYI53SP.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A45%3A16Z&se=2026-11-01T13%3A45%3A16Z&sr=c&sp=r&sig=RywpPur9T9fBlwVoPfSe1ND0i4fiDqnvr53OLqQliUI%3D)