---
title: "Configure Reporting Hours for Work Order Capture"
slug: "configure-reporting-hours-for-work-order-capture"
updated: 2026-10-02T14:21:50Z
published: 2026-10-02T14:21:50Z
canonical: "help.workeasysoftware.com/configure-reporting-hours-for-work-order-capture"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.workeasysoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Configure Reporting Hours for Work Order Capture

After Work Order Capture is enabled in Platform Configuration, configure it in Reporting Hours to make it available for employees using Mobile Clock In/Out.

## Before you begin

- Work Order Capture must be enabled in Platform Configuration.
- You need administrator access to Reporting Hours.
- Work Order Capture is available for Mobile Clock In/Out only.
- A Reporting Hours rule can use either Work Order Capture or Job Costing, but not both.

## Configure Work Order Capture

1. Go to **Global Settings > Time Tracking > Reporting Hours**.
2. Create a new Reporting Hours rule or open an existing rule.
3. In **Employee Reporting Method**, select **Mobile Clock In/Out**.
4. Select **Work Order Capture**.
5. Expand the **Work Order Capture** section.
6. Configure the available options. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-DEHZ1YPA.png?sv=2026-02-06&spr=https&st=2026-11-01T13%3A20%3A02Z&se=2026-11-01T14%3A20%3A02Z&sr=c&sp=r&sig=Eh16O%2FIAl04GfQBq7SfTXLOny34ZuXmz2uYXl%2FUuJ4c%3D)

## Work Order Capture settings

| Setting | Description |
| --- | --- |
| **Work order capture required** | Requires employees to enter or scan at least one value before they can continue. |
| **Allow barcode scanning** | Allows employees to scan a barcode instead of entering Project Number and Work Order Number manually. |
| **Barcode separator** | Defines the character used to separate the Project Number from the Work Order Number in a scanned barcode. The default separator is a colon. |

> - Project Number and Work Order Number are free-text fields. WorkEasy does not validate the values against a predefined list.
> - When Work Order Capture is enabled, employees can enter a Project Number, a Work Order Number, or both. Both fields are always available and do not require separate configuration.

## Save and assign the rule

1. Review the remaining Reporting Hours settings.
2. Click **Save**.
3. Assign the Reporting Hours rule to the appropriate employees, groups, or audience.

## Important notes

- If **Work order capture required** is selected, employees must provide at least one value before continuing.
- If barcode scanning is enabled, employees can still edit scanned values before continuing.
- If Work Order Capture does not appear, confirm that it is enabled in Platform Configuration.
- If Job Costing is selected, deselect it before enabling Work Order Capture.

## Next step

After the Reporting Hours rule is configured and assigned, employees can use Work Order Capture during Mobile Clock In/Out.

### Related articles

- [Work Order Capture Overview](/main/docs/work-order-capture)
- [Enable Work Order Capture in Platform Configuration](/main/docs/enable-work-order-capture-in-platform-configuration)
- [Use Work Order Capture During Mobile Clock In/Out](/main/docs/use-work-order-capture-during-mobile-clock-in-out)
- [Review Work Order Capture Values on Timesheets](/main/docs/review-work-order-capture-values-on-timesheets)
- [Export Work Order Capture Data](/main/docs/export-work-order-capture-data)