Reporting Hours

How to Enable Employees to Clock In, Clock Out on the Mobile & Web Apps

Web App

  1. Click Global Settings Time Tracking > Reporting Hours > Company, Group, or Employee.

    The related fields and checkboxes appear to the right of the screen.
  2. Enter a Rule Name.
  3. Select an Effective Start Date. This defines when the rule should go into effect.
  4. Under General: 
    1. for Clock In/Out type, select User Selection or Quick Punch. If you select User Selection, users can select Clock In, Clock Out, and Start Break. If you select Quick Punch, users aren't assigned a break, and IN or OUT is automatically allocated.
    2. Select the Max Shift Length time and the Max Rest In A Shift time.
    3. For overnight employees, under Daily Hours Allocation, select the type of hours allocation: Leading DayWhere Hours FallTraining Day, or Day With More Hours.
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    4. Select an applicable option for Default Time Code.
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    5. If desired, you may select if Employee Comments or Manager Notes are mandatory.

Mobile App

  1. Under Employee Reporting Method, select the Mobile Clock In/Out checkbox.
    1. Under Mobile Clock In/Out, select the applicable settings. The table below describes the different settings. Click Save.
    Setting Description
    Photo Required Records a photo associated with the employee's clock in/out punch 
    Enable Geolocation
    • Geolocation Tracking (Optional) - Record the geolocation of devices if the location services are enabled.
    • Geolocation Tracking (Required) - Employees must have the location services enabled on their mobile devices to clock in/out.
    • Enforce Geofence - Employee must be within the specified Geofence to clock in/out.
    • Allow / Flag Unauthorized Geofence - Employee punches outside of an assigned geofence are allowed but flagged.

    Related:  How to Add a Geofence

                     How to View Geo Punches

    Restrict By Device (IMEI or ID) Records the IMEI or ID of a device used to clock in/out. This is a unique address associated with the device. Once the IMEI or ID is recorded, the system enforces it. 
    Allowed IMEI or ID (Optional) Enter IMEI or IDs of mobile devices to restrict usage to those devices

    Web App

    1. Follow all the steps above.
    2. Under Web Clock In/Out, select one of the two options for Clock In/Out IP Limitation.
      1. If you select Allow All IP Addresses, click Save
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      2. If you select Allow Certain IP Address, click the Deny radio button or the Allow/Flag unauthorized IP radio button for Non-listed IP Address.
      3. Enter the Authorized IP Addresses.
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    3. Click Save.

    You're done! 😀👍

    Important❗

    Allowing and restricting IMEIs and IDs is done at the employee level. Make sure not to restrict the whole company to one mobile device. 

    If you need assistance or have questions, we're here to help. Please call us at (888) 783-1493, email support@workeasysoftware.com, or submit a ticket.