GroupClock
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      GroupClock Overview

      The GroupClock is a mobile app feature where managers can clock multiple employees in or out at the same time.

      Table of Contents

      Part 1 - Security Group Privileges 


      To configure and/or utilize the GroupClock feature, users must first have access. 

      Super Admin System Users & Employee Portal Users have access to all GroupClock Privileges by default. 

      • To access the Group Clock Settings in the Global Settings, the Group Clock Settings privilege must be enabled in the Security Group assigned to the employee. 

                        * Required for Part 2


                       

      • To access the GroupClock feature in the mobile app, the Group Clock privilege must be enabled in the Security Group assigned to the employee. 
                        * Required for Part 3

                       

      Part 2 - Configuration


      Follow the steps below to configure the GroupClock feature as needed: 


      1. Open the Global Settings 



      2. Click GroupClock to expand the options and select GroupClock Settings


       

      3. Click      to add a rule that applies to all employees


      4. Configure each setting as necessary and click 


      Setting Description
      Display the Employee's:  Format displayed when selecting employees to be clocked in/out:
      • Employee Name - Preferred Name or First and Last Name
      • Employee Name & ID - ID & Preferred Name or First Name and Last Name
      Clock In/Out Type:
      •  User Selection – Employees will be presented with 3 options:
        • Clock In
        • Clock Out
        • Start Break
      •  Quick Punch –  Automatically allocates an IN or OUT punch. 
      Allow to edit time

      Yes - Punches sent from the GroupClock can be edited in Employee Timesheets by managers. 

      No - Punches sent from the GroupClock will be grayed-out and cannot be edited in Employee Timesheets by managers.

      Part 3 - Application 


      How to clock a group of employees IN using the GroupClock


        1. Log in to the Workeasy Software mobile app

      2. Tap    and select 

      3. Select employees individually or    and press    to continue

      4. Edit the date if necessary and Tap and hold

      * Does not apply if Quick Punch is enabled

      5. Select a Job Costing assignment (if applicable) 

      * A message will appear indicating that the selected employees have been clocked in successfully

      * Punches will appear on the Employee Timesheet for each of the selected employees.