---
title: "Terminate, Archive, or Rehire an Employee"
slug: "terminate-archive-or-rehire-an-employee"
description: "Manage employee status changes effectively with complete historical records. Learn to add, edit, and archive employment history seamlessly."
tags: ["archive an employee", "deactivate", "delete employees", "Effective Dated Records", "eligible to rehire", "Employee Status", "employee termination", "employees", "Employment History", "employment history ", "employment lifecycle", "employment status", "Geofence Enforcement", "Inactive Employees", "Kiosk Clocking", "override future entries", "payroll", "personnel", "recover employee", "rehire", "rehire employee", "Rehire Employees", "reinstate", "staff", "terminate", "Terminated Employees", "termination date", "termination reason", "termination type"]
updated: 2026-10-26T13:41:16Z
published: 2026-10-26T13:41:16Z
canonical: "help.workeasysoftware.com/terminate-archive-or-rehire-an-employee"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.workeasysoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Terminate, Archive, or Rehire an Employee

This article explains how to manage employee status changes while preserving a complete history through effective-dated records.

## Table of Contents

- [Employment History](/main/docs/terminate-archive-or-rehire-an-employee#employment-history)
- [Review Employment History](/main/docs/terminate-archive-or-rehire-an-employee#review-history)
- [Terminate an Employee](/main/docs/terminate-archive-or-rehire-an-employee#terminate-an-employee)
- [Archive an Employee](/main/docs/terminate-archive-or-rehire-an-employee#archive-an-employee)
- [Recover an Archived Employee](/main/docs/terminate-archive-or-rehire-an-employee#find-and-recover-an-archived-employee)
- [Rehire or Reinstate an Employee](/main/docs/terminate-archive-or-rehire-an-employee#rehire-or-reinstate-an-employee)

## Employment History

The Employment tab maintains a complete history of employee information using effective-dated records. Supported sections include **History** and **Add entry**.

- **Add entry** creates a new historical record.
- **History** lets you review previous records and edit existing history entries.

## Review Employment History

1. Open the employee.
2. Select the **Employment** tab.
3. Select **History** for the section you want to review.
4. Review previous effective-dated records.
5. Select the **Edit** icon to correct an existing Employment Status historical record.
6. Select **Save**.

### Add entry vs. History

| Use Add entry | Use History |
| --- | --- |
| Create a new effective-dated record. | Review or correct an existing record. |
| Record something that changed. | Fix information already entered. |
| Can replace future records. | Does not create a new history record. |

> **Important:** Employment history is maintained chronologically using effective dates. If another record already exists for the same effective date, you may be prompted to choose a different effective date or replace future records.

## Terminate an Employee

1. Go to **Employees > Employee List**.
2. Select the employee.
3. Select the **Employment** tab.
4. In the **Employment Status** card, select **Add entry**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-K3MTENJI.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A46%3A07Z&se=2026-11-01T13%3A46%3A07Z&sr=c&sp=r&sig=Pkljru5PLnjxVvdr6cEI8JIlATTqqcNJg5xV1JMcFlQ%3D)
5. Select an **Effective date**.
6. Optional: Select **Override future entries after this date** if you want the new employment status to replace any future employment status records scheduled after the chosen effective date.
7. For **Employment status**, select **Terminated**.
8. Enter the **Termination date**.
9. Select a **Termination type**:
  - **Resignation (voluntary)**
  - **Termination (involuntary)**
  - **Death**
10. Select a **Termination reason**.
11. Select whether the employee is **Eligible to rehire**:
  - **Yes**
  - **No**
  - **Upon review**
12. Enter an optional **Termination note**.
13. Select **Save**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-AX6BMD7Z.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A46%3A07Z&se=2026-11-01T13%3A46%3A07Z&sr=c&sp=r&sig=Pkljru5PLnjxVvdr6cEI8JIlATTqqcNJg5xV1JMcFlQ%3D)

The employee's status is updated to **Terminated** and added to the Employment Status history.

> **Note:** Terminating an employee does not archive the employee record. To remove the employee from active employee lists while preserving historical records, archive the employee after termination.

## Archive an Employee

Archiving removes an employee from active employee lists while preserving their historical records.

> [!CAUTION]
> You can’t permanently delete an employee in WorkEasy. To remove an employee from active use, archive them. If you need them again later, follow the rehire steps to restore their record.

1. Open the employee's profile.
2. Confirm the employee has been terminated.
3. Select the ellipsis action menu.
4. Select **Archive**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-VP6LDPZE.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A46%3A07Z&se=2026-11-01T13%3A46%3A07Z&sr=c&sp=r&sig=Pkljru5PLnjxVvdr6cEI8JIlATTqqcNJg5xV1JMcFlQ%3D)

The employee is removed from active employee lists but remains available for reporting and historical reference.

## Recover an Archived Employee

1. Go to **Employees > Employee List**.
2. Select the **Filter** icon. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-K3B6G93E.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A46%3A07Z&se=2026-11-01T13%3A46%3A07Z&sr=c&sp=r&sig=Pkljru5PLnjxVvdr6cEI8JIlATTqqcNJg5xV1JMcFlQ%3D)
3. Set **Employee Status** to include **Terminated** or **Inactive** as needed.
4. Set **Archive status** to **Archived**.
5. Select **OK**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-XMTH8DBC.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A46%3A07Z&se=2026-11-01T13%3A46%3A07Z&sr=c&sp=r&sig=Pkljru5PLnjxVvdr6cEI8JIlATTqqcNJg5xV1JMcFlQ%3D)
6. Select the employee.
7. Select the action menu (ellipsis) > **Recover**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-MNT4ADOW.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A46%3A07Z&se=2026-11-01T13%3A46%3A07Z&sr=c&sp=r&sig=Pkljru5PLnjxVvdr6cEI8JIlATTqqcNJg5xV1JMcFlQ%3D)

## Rehire or Reinstate an Employee

1. Go to **Employees > Employee List**.
2. Locate and select the employee by using the advanced filters **Employee status >** **Terminated** and **Archive status > Not archived**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-YQDSRFGM.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A46%3A07Z&se=2026-11-01T13%3A46%3A07Z&sr=c&sp=r&sig=Pkljru5PLnjxVvdr6cEI8JIlATTqqcNJg5xV1JMcFlQ%3D)
3. Select the employee.
4. Select the **Employment** tab.
5. In the **Employment Status** card, select **Add entry**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-SWVKEYYE.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A46%3A07Z&se=2026-11-01T13%3A46%3A07Z&sr=c&sp=r&sig=Pkljru5PLnjxVvdr6cEI8JIlATTqqcNJg5xV1JMcFlQ%3D)
6. Select an **Effective date**.
7. Optional: Select **Override future entries after this date.**

****About the “Override future entries after this date” option****

Select this option when the new entry should replace future entries that are already scheduled after the selected effective date. Use this option only when the new record should become the active record from the selected effective date forward.

**Example:**

An employee has an Active employment status record effective Jan 1, 2026 and a future Terminated record effective Jul 1, 2026. On May 1, 2026, you add a new Active record. If **Override future entries after this date** is selected, the future termination scheduled for Jul 1, 2026 is removed. If the option is not selected, the July 1, 2026 termination remains scheduled.
8. For **Employment status**, select **Active**.
9. Enter or confirm the **Hire date**.
10. Select **Save**. The employee is restored to Active status and appears in active employee lists. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-HBVOA6A3.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A46%3A07Z&se=2026-11-01T13%3A46%3A07Z&sr=c&sp=r&sig=Pkljru5PLnjxVvdr6cEI8JIlATTqqcNJg5xV1JMcFlQ%3D)

## Related

- [Update Employee Employment Information](/update-employee-employment-information.md)
- [Release Notes July 08, 2026](/release-notes-june-24-2026-1.md)
- [Resolve Time Off Policy Conflicts](/resolve-time-off-policy-conflicts.md)