---
title: "Sync WorkEasy schedules with Google, Outlook, and iCalendar"
slug: "sync-workeasy-schedules-with-google-outlook-and-icalendar"
updated: 2025-09-04T16:27:56Z
published: 2025-09-04T16:27:56Z
canonical: "help.workeasysoftware.com/sync-workeasy-schedules-with-google-outlook-and-icalendar"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.workeasysoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Sync WorkEasy schedules with Google, Outlook, and iCalendar

The Calendar Sync feature allows you to share published shifts within WorkEasy Software with an external application that supports calendars such as Google Calendar, Outlook, and Apple Calendar. This one-way integration synchronizes and sends published shift details from the Scheduler and My Schedules.

## For managers and employees

Managers can sync the WorkEasy Scheduler with an external calendar application. The scope of the employee schedules is limited to the manager's Security Group Privilege scope. For example, if a manager has the privilege to view only one location, the employee schedules synced will be limited to that location.

Employees can sync their **My Portal > Schedules** with an external calendar application. However, they cannot view the published shifts of other employees. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(877).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A45%3A08Z&se=2026-11-01T16%3A45%3A08Z&sr=c&sp=r&sig=WsJa5aNivMJdrGjUkY%2F11zS1z71ZF3Hc9v9i3FCv0gM%3D)

## Navigation

1. Go to **Scheduling** in the product menu and select **Scheduler**. Users who only have the module **Time and Attendance** select **Calendar**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(878).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A45%3A08Z&se=2026-11-01T16%3A45%3A08Z&sr=c&sp=r&sig=WsJa5aNivMJdrGjUkY%2F11zS1z71ZF3Hc9v9i3FCv0gM%3D)
2. Click the vertical ellipsis icon and select **Sync to Calendar**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(870).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A45%3A08Z&se=2026-11-01T16%3A45%3A08Z&sr=c&sp=r&sig=WsJa5aNivMJdrGjUkY%2F11zS1z71ZF3Hc9v9i3FCv0gM%3D)

1. In the **Calendar Sync** window, copy the URL provided. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(871).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A45%3A08Z&se=2026-11-01T16%3A45%3A08Z&sr=c&sp=r&sig=WsJa5aNivMJdrGjUkY%2F11zS1z71ZF3Hc9v9i3FCv0gM%3D)

## Add the schedule to Google Calendar

1. Open Google Calendar, click the menu, and click the plus sign *Add other calendars* under **Other calendars**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(872).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A45%3A08Z&se=2026-11-01T16%3A45%3A08Z&sr=c&sp=r&sig=WsJa5aNivMJdrGjUkY%2F11zS1z71ZF3Hc9v9i3FCv0gM%3D)

1. Select **From URL** in the settings menu. Paste the copied WorkEasy URL, then click **Add calendar**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(874).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A45%3A08Z&se=2026-11-01T16%3A45%3A08Z&sr=c&sp=r&sig=WsJa5aNivMJdrGjUkY%2F11zS1z71ZF3Hc9v9i3FCv0gM%3D)

## Add the schedule to Outlook

1. In Outlook Calendar, click the menu > **Add calendar**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(875).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A45%3A08Z&se=2026-11-01T16%3A45%3A08Z&sr=c&sp=r&sig=WsJa5aNivMJdrGjUkY%2F11zS1z71ZF3Hc9v9i3FCv0gM%3D)

1. Select **Subscribe from web**.
2. Paste the WorkEasy URL, give the calendar a name (for example, WorkEasy Calendar), then click **Import**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(876).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A45%3A08Z&se=2026-11-01T16%3A45%3A08Z&sr=c&sp=r&sig=WsJa5aNivMJdrGjUkY%2F11zS1z71ZF3Hc9v9i3FCv0gM%3D)

## Notes

- Only published shifts are synced.
- Sync is one-way: changes made in the external calendar will not update in WorkEasy Software.

More here: [Import or subscribe to a calendar in Outlook.com or Outlook on the web](https://support.microsoft.com/en-us/office/import-or-subscribe-to-a-calendar-in-outlook-com-or-outlook-on-the-web-cff1429c-5af6-41ec-a5b4-74f2c278e98c)

## Apple Calendar

1. Under **File**, select **New Calendar Subscription**.
2. Paste the iCal feed URL from WorkEasy Software and select **Subscribe**.
3. Adjust the calendar settings as desired.

More here: [Subscribe to Calendars on Mac](https://support.apple.com/guide/calendar/subscribe-to-calendars-icl1022/mac)

**You're done!**

😊 Your WorkEasy schedules are now synced with your external calendar application.

> **Need help?** If you have questions, please call us at (888) 783-1493, email [support@workeasysoftware.com](mailto:support@workeasysoftware.com), or [Submit a Ticket](/docs/sync-workeasy-schedules-with-google-outlook-and-icalendar#).