--- title: "Sync Employee and Time Data with Workday" slug: "sync-employee-and-time-data" description: "Sync employees and send worked hours, approved time off, and earning hours from WorkEasy to Workday for payroll." tags: ["Data Mapping", "Employee Sync", "payroll", "Workday Integration"] updated: 2026-10-04T15:53:20Z published: 2026-10-04T15:53:20Z canonical: "help.workeasysoftware.com/sync-employee-and-time-data" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.workeasysoftware.com/llms.txt > Use this file to discover all available pages before exploring further. # Sync Employee and Time Data with Workday Once your WorkEasy account is [**connected to Workday**](/docs/integrating-workeasy-with-workday-step-by-step-process), you can set preferences for how employee demographics and punch data are synced between platforms. 1. In the **Employee Sync** tab, choose whether all employees or only active employees should be synced from Workday. 2. Choose whether to update the employee demographics in WorkEasy for users already in the system. **Yes** overwrites employee data in WorkEasy Software with Workday data. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(417).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A50%3A38Z&se=2026-11-01T15%3A50%3A38Z&sr=c&sp=r&sig=hcZG2%2F1lVpXi1p%2BqxwYH8IpDnacWwxBp2WOW94JGhhg%3D) 1. In the **Data Mapping** tab, map pay frequencies in WorkEasy Software to those used in Workday. At least one mapping is required to proceed. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(418).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A50%3A38Z&se=2026-11-01T15%3A50%3A38Z&sr=c&sp=r&sig=hcZG2%2F1lVpXi1p%2BqxwYH8IpDnacWwxBp2WOW94JGhhg%3D) 1. In the **Time Data Mapping** tab, you may select how time log punches are sent to Workday: ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(415).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A50%3A38Z&se=2026-11-01T15%3A50%3A38Z&sr=c&sp=r&sig=hcZG2%2F1lVpXi1p%2BqxwYH8IpDnacWwxBp2WOW94JGhhg%3D) - Time log punches only (Auto): sent automatically in real time via webhook - Time Log Punches only (Pay Period End): sent manually at the end of each period. For this option, the checkbox **Prevent hours from being sent…** is enabled. 1. If you select either option, you will need to map each punch type from WorkEasy (e.g., In, Out, Break In, Break Out) to the corresponding Workday values. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(419).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A50%3A38Z&se=2026-11-01T15%3A50%3A38Z&sr=c&sp=r&sig=hcZG2%2F1lVpXi1p%2BqxwYH8IpDnacWwxBp2WOW94JGhhg%3D) 1. Click **Save** to complete your setup. Your integration is now active and syncing data based on your selected preferences. 1. Once your configuration is complete, go to **My Timesheets** and select the desired time period. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(421).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A50%3A38Z&se=2026-11-01T15%3A50%3A38Z&sr=c&sp=r&sig=hcZG2%2F1lVpXi1p%2BqxwYH8IpDnacWwxBp2WOW94JGhhg%3D) 2. Click the dropdown next to the green status bar and select **Send to Workday**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(422).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A50%3A38Z&se=2026-11-01T15%3A50%3A38Z&sr=c&sp=r&sig=hcZG2%2F1lVpXi1p%2BqxwYH8IpDnacWwxBp2WOW94JGhhg%3D) 3. Select the integration instance you want to use, then click **Continue**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(424).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A50%3A38Z&se=2026-11-01T15%3A50%3A38Z&sr=c&sp=r&sig=hcZG2%2F1lVpXi1p%2BqxwYH8IpDnacWwxBp2WOW94JGhhg%3D) 4. Select the employees mapped to the Workday integration for whom time punches should be sent or simply **Select All**. 5. Click **Send**, then **Yes, send**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(425).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A50%3A38Z&se=2026-11-01T15%3A50%3A38Z&sr=c&sp=r&sig=hcZG2%2F1lVpXi1p%2BqxwYH8IpDnacWwxBp2WOW94JGhhg%3D) ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(426).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A50%3A38Z&se=2026-11-01T15%3A50%3A38Z&sr=c&sp=r&sig=hcZG2%2F1lVpXi1p%2BqxwYH8IpDnacWwxBp2WOW94JGhhg%3D) 6. To sync employees, go to **Global Settings > Integrations > Workday > Connected Accounts** and click **Synchronize** to trigger the sync process manually if needed. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(427).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A50%3A38Z&se=2026-11-01T15%3A50%3A38Z&sr=c&sp=r&sig=hcZG2%2F1lVpXi1p%2BqxwYH8IpDnacWwxBp2WOW94JGhhg%3D) 7. After clicking **Synchronize**, a series of confirmation modals appear. Click **Yes** then **OK** to dismiss. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(430).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A50%3A38Z&se=2026-11-01T15%3A50%3A38Z&sr=c&sp=r&sig=hcZG2%2F1lVpXi1p%2BqxwYH8IpDnacWwxBp2WOW94JGhhg%3D) ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(431).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A50%3A38Z&se=2026-11-01T15%3A50%3A38Z&sr=c&sp=r&sig=hcZG2%2F1lVpXi1p%2BqxwYH8IpDnacWwxBp2WOW94JGhhg%3D) ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(432).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A50%3A38Z&se=2026-11-01T15%3A50%3A38Z&sr=c&sp=r&sig=hcZG2%2F1lVpXi1p%2BqxwYH8IpDnacWwxBp2WOW94JGhhg%3D) 8. After sync completes, go to the notifications and click **Details**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(429).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A50%3A38Z&se=2026-11-01T15%3A50%3A38Z&sr=c&sp=r&sig=hcZG2%2F1lVpXi1p%2BqxwYH8IpDnacWwxBp2WOW94JGhhg%3D) 9. You can view details for updated and matched employees, as well as errors. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(428).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A50%3A38Z&se=2026-11-01T15%3A50%3A38Z&sr=c&sp=r&sig=hcZG2%2F1lVpXi1p%2BqxwYH8IpDnacWwxBp2WOW94JGhhg%3D) 10. You will then be able to see in the **Employee List** all the employees you’ve selected. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(433).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A50%3A38Z&se=2026-11-01T15%3A50%3A38Z&sr=c&sp=r&sig=hcZG2%2F1lVpXi1p%2BqxwYH8IpDnacWwxBp2WOW94JGhhg%3D) > If you have questions, please call us at (888) 783-1493, email [support@workeasysoftware.com](mailto:support@workeasysoftware.com), or [submit a ticket](https://www.workeasysoftware.com/resources/submit-a-ticket).