--- title: "Use Announcements to Communicate with Your Team" slug: "share-announcements-with-your-team" description: "Communicate effectively with employees using the Announcements feature for updates, reminders, and engagement tracking on WorkEasy's web and mobile platforms." tags: ["create new announcement", "Employee Announcements", "Internal Communication", "Manage Announcements", "Time and Attendance"] updated: 2026-01-25T13:27:48Z published: 2025-11-17T19:11:05Z canonical: "help.workeasysoftware.com/share-announcements-with-your-team" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.workeasysoftware.com/llms.txt > Use this file to discover all available pages before exploring further. # Use Announcements to Communicate with Your Team The **Announcements** feature helps you communicate timely messages to employees via the WorkEasy web portal, mobile app (with push notifications), and supported time clocks. Use it to share policy updates, events, staff changes, benefit deadlines, reminders, and more. ### Key benefits - Stay connected with employees, even in distributed or mobile workforces. - Target messages by role, location, or individuals. - Save time by using one centralized tool for internal announcements. - Track engagement with read receipts, reactions, and acknowledgment reports. ### Who can send announcements? - **Super Admins**: Full access by default. - **Managers**: Can create announcements only if granted the **Manage Announcements** privilege. ### How to grant access To allow a manager to send announcements, go to **User Access > Security Groups**, select a group, and enable the **Manage Announcements** platform privilege. ![Security Groups configuration](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(488).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A10%3A38Z&se=2026-11-01T15%3A10%3A38Z&sr=c&sp=r&sig=kRBytolYK596T7isrpaeMlaqUnUe966O70%2FCncURjME%3D) ### How to create a new announcement 1. Go to the **Announcements** tab and click **+ New Announcement**. ![New Announcement button](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(489).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A10%3A38Z&se=2026-11-01T15%3A10%3A38Z&sr=c&sp=r&sig=kRBytolYK596T7isrpaeMlaqUnUe966O70%2FCncURjME%3D) 1. Enter a title and message. You can attach a PDF, image, or link if needed. ![Add announcement content](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(490).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A10%3A38Z&se=2026-11-01T15%3A10%3A38Z&sr=c&sp=r&sig=kRBytolYK596T7isrpaeMlaqUnUe966O70%2FCncURjME%3D) 1. Use the toggles to: - Schedule when it goes live or expires - Pin it to the top of the feed - Require employees to acknowledge it ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(522).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A10%3A38Z&se=2026-11-01T15%3A10%3A38Z&sr=c&sp=r&sig=kRBytolYK596T7isrpaeMlaqUnUe966O70%2FCncURjME%3D) ### Targeting your message You can send announcements to: - Everyone - Specific group(s) such as locations, departments, or positions - Specific employees ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(521).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A10%3A38Z&se=2026-11-01T15%3A10%3A38Z&sr=c&sp=r&sig=kRBytolYK596T7isrpaeMlaqUnUe966O70%2FCncURjME%3D) ### Where announcements appear - **Web:** Icon and banner at the top of the screen - **Mobile app:** In-app view with optional push notification - **Time clocks:** Xenio and Face Recognition models only ![Announcements icon](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(497).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A10%3A38Z&se=2026-11-01T15%3A10%3A38Z&sr=c&sp=r&sig=kRBytolYK596T7isrpaeMlaqUnUe966O70%2FCncURjME%3D) ### What employees can do When an employee opens an announcement, they can: - Pin it for quick reference - See how many employees acknowledged it - Acknowledge receipt - Download attachments - React using emojis - (Managers only) View who received it ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(518).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A10%3A38Z&se=2026-11-01T15%3A10%3A38Z&sr=c&sp=r&sig=kRBytolYK596T7isrpaeMlaqUnUe966O70%2FCncURjME%3D) ### Need to update or remove a message? Use the three-dot menu on an existing announcement to **Edit** or **Archive** it. ![Three-dot menu](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(504).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A10%3A38Z&se=2026-11-01T15%3A10%3A38Z&sr=c&sp=r&sig=kRBytolYK596T7isrpaeMlaqUnUe966O70%2FCncURjME%3D) Find archived items by using the filter **Archived**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(519).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A10%3A38Z&se=2026-11-01T15%3A10%3A38Z&sr=c&sp=r&sig=kRBytolYK596T7isrpaeMlaqUnUe966O70%2FCncURjME%3D) ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(520).png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A10%3A38Z&se=2026-11-01T15%3A10%3A38Z&sr=c&sp=r&sig=kRBytolYK596T7isrpaeMlaqUnUe966O70%2FCncURjME%3D) ### Included with your subscription The Announcements feature is available to all **Time and Attendance** customers at no additional cost. > If you have questions, please call us at (888) 783-1493, email [support@workeasysoftware.com](mailto:support@workeasysoftware.com), or [submit a ticket](https://www.workeasysoftware.com/resources/submit-a-ticket)