---
title: "QuickBooks Desktop – Enable Time Tracking and Import IIF Files"
slug: "quickbooks-desktop-enable-time-tracking-and-import-iif-files"
description: "Prepare QuickBooks Desktop for WorkEasy timesheet data with our guide on verifying payroll items, enabling time tracking, and importing IIF files."
updated: 2026-10-02T14:21:50Z
published: 2026-10-02T14:21:50Z
canonical: "help.workeasysoftware.com/quickbooks-desktop-enable-time-tracking-and-import-iif-files"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.workeasysoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# QuickBooks Desktop – Enable Time Tracking and Import IIF Files

Use this guide to prepare QuickBooks Desktop to receive timesheet data exported from WorkEasy Software. You will verify payroll items, enable time tracking, and import an IIF file so employee time maps correctly for payroll processing.

## Before you begin

- Confirm employee names match exactly in WorkEasy Software and QuickBooks Desktop, including commas.
- Employee names are case sensitive. Formatting, spacing, and capitalization must match exactly.
- Confirm payroll item names in QuickBooks match the names assigned in WorkEasy Software.
- Single-user mode is required to change company preferences. Only the Admin user can complete those steps.

## Verify payroll items for an employee

1. Open QuickBooks Desktop.
2. In the top menu, select **Employees** and then select **Employee Center**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-PYJ4LPDS.png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A26%3A07Z&se=2026-11-01T15%3A26%3A07Z&sr=c&sp=r&sig=SVAiHwYVe1Ju7BJVazIgne5eq4AmubdSN2SqsMDnVP0%3D)
3. In the employee list, double-click an employee to open the **Edit Employee** window. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-EOG3G7JD.png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A26%3A07Z&se=2026-11-01T15%3A26%3A07Z&sr=c&sp=r&sig=SVAiHwYVe1Ju7BJVazIgne5eq4AmubdSN2SqsMDnVP0%3D)
4. Select **Payroll Info**.
5. In the **Earnings** section, review the Payroll Items and note the item names. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-6JNJ84GJ.png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A26%3A07Z&se=2026-11-01T15%3A26%3A07Z&sr=c&sp=r&sig=SVAiHwYVe1Ju7BJVazIgne5eq4AmubdSN2SqsMDnVP0%3D)
6. Confirm the Payroll Item names match exactly with the names assigned in WorkEasy Software.

## Enable time tracking and paycheck creation from time data

1. In the Edit Employee window, enable **Use time data to create paychecks**.
2. In the top menu, select **Edit** and then select **Preferences**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-5CGC7M1Y.png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A26%3A07Z&se=2026-11-01T15%3A26%3A07Z&sr=c&sp=r&sig=SVAiHwYVe1Ju7BJVazIgne5eq4AmubdSN2SqsMDnVP0%3D)
3. In the left panel, scroll down and select **Time & Expenses**.
4. Select the **Company Preferences** tab.
5. Under **Time Tracking**, for **Do you track time?**, select **Yes**.
6. Optional. Clear **Mark all expenses as billable** unless these hours will be billed to a customer. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-UNBQWRB0.png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A26%3A07Z&se=2026-11-01T15%3A26%3A07Z&sr=c&sp=r&sig=SVAiHwYVe1Ju7BJVazIgne5eq4AmubdSN2SqsMDnVP0%3D)
7. Select **OK** to save the changes. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-WEOKMBI2.png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A26%3A07Z&se=2026-11-01T15%3A26%3A07Z&sr=c&sp=r&sig=SVAiHwYVe1Ju7BJVazIgne5eq4AmubdSN2SqsMDnVP0%3D)

1. If you see a warning that QuickBooks must close all open windows to change this preference, select **OK**, close open windows, and repeat the step if needed. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-8TXBG58K.png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A26%3A07Z&se=2026-11-01T15%3A26%3A07Z&sr=c&sp=r&sig=SVAiHwYVe1Ju7BJVazIgne5eq4AmubdSN2SqsMDnVP0%3D)
2. If you see a message that this is not allowed in multi-user mode, switch to single-user mode and try again. Only admins can change company preferences. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-W7SP6J00.png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A26%3A07Z&se=2026-11-01T15%3A26%3A07Z&sr=c&sp=r&sig=SVAiHwYVe1Ju7BJVazIgne5eq4AmubdSN2SqsMDnVP0%3D)

## Import the IIF file

1. In the top menu, select **File**.
2. Select **Utilities** and then select **Import**.
3. Select **IIF Files**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-TAVNXLAV.png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A26%3A07Z&se=2026-11-01T15%3A26%3A07Z&sr=c&sp=r&sig=SVAiHwYVe1Ju7BJVazIgne5eq4AmubdSN2SqsMDnVP0%3D)
4. Browse to the IIF file exported from WorkEasy Software and complete the import.
5. When prompted, select **Import** or **Import it for me, I’ll fix it later**.

## Verify the imported timesheet data

1. In the top menu, select **Employees**.
2. Select **Enter Time** and then select **Use Weekly Timesheet** or **Time/Enter Single Activity**.
3. Confirm the imported timesheet information appears as expected. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-ZHMLEKQX.png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A26%3A07Z&se=2026-11-01T15%3A26%3A07Z&sr=c&sp=r&sig=SVAiHwYVe1Ju7BJVazIgne5eq4AmubdSN2SqsMDnVP0%3D)