--- title: "Profile Designer Overview" slug: "profile-designer-overview" description: "Customize employee profiles in WorkEasy's Profile Designer, managing personal info, time off, credentials, and more from a centralized interface." tags: ["address", "adjust balances", "assets", "benefits", "biometric authentication", "breaks", "card swipe", "clocking PIN", "company structure", "Contact details", "contribution breakdown", "Credentials", "date of birth", "deduction frequency", "department", "devices layout", "disciplinary actions", "Employee ID", "Employee Management", "employee type", "Facial Recognition", "Hire Date", "HR Data Configuration", "Job Costing", "language", "layout", "location", "mobile layout", "notes", "organize documents", "pay rate", "Pay Schedule", "Personal", "Profile Designer", "profile fields", "review time off usage", "rounding", "scheduling", "Shift Preferences", "shifts swap and drop", "SSN", "submit requests on behalf", "termination", "Time and Attendance", "Time Off", "trainings"] updated: 2026-08-06T17:21:01Z published: 2026-08-06T17:21:01Z canonical: "help.workeasysoftware.com/profile-designer-overview" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.workeasysoftware.com/llms.txt > Use this file to discover all available pages before exploring further. # Profile Designer Overview The **Profile Designer** in WorkEasy Software lets administrators configure the information and options displayed in employee profiles. Use the desktop or mobile view to arrange profile content and manage available fields. ## Access Profile Designer Go to **Global Settings > HR Data Management > Profile Designer**. ## Profile Designer Layout The Profile Designer includes the following areas: - **Toolbox:** Displays the general, custom, and group fields available for the selected profile section. - **Profile Designer:** Displays the employee-profile layout and its active and inactive sections. - **Properties:** Displays the configuration options for the selected field or section. - **Desktop and mobile controls:** Let you switch between desktop and mobile layouts. ## Profile Sections ### Personal The **Personal** section contains employee identity and contact information. The displayed fields can include: - First, middle, and last name - Employee ID and preferred name - Date of birth, gender, and Social Security number - Work and personal contact information The **Toolbox** displays additional general and custom fields that can be added to the layout. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-OI32Z0GJ.png?sv=2026-02-06&spr=https&st=2026-11-01T13%3A38%3A37Z&se=2026-11-01T14%3A38%3A37Z&sr=c&sp=r&sig=XNgMsINEyS%2Fc%2FSV560dJZsBtJbR9svZ2gR2YJvK33y0%3D) ### Employment The **Employment** section displays employment-related fields organized into areas such as: - **Employment Status:** Effective date, status, hire date, termination date, termination reason, rehire eligibility, and termination notes - **Employment Details:** Effective date, job title, worker type, and time status - **Compensation:** Effective date, pay type, overtime status, and pay-period frequency Required fields are identified by a red asterisk. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-785NLMBW.png?sv=2026-02-06&spr=https&st=2026-11-01T13%3A38%3A37Z&se=2026-11-01T14%3A38%3A37Z&sr=c&sp=r&sig=XNgMsINEyS%2Fc%2FSV560dJZsBtJbR9svZ2gR2YJvK33y0%3D) ### Authentication The **Authentication** section displays the credential methods available for an employee, including: - Fingerprint - Proximity card - PIN Registered fingerprints are highlighted in green. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-TU0V12H9.png?sv=2026-02-06&spr=https&st=2026-11-01T13%3A38%3A37Z&se=2026-11-01T14%3A38%3A37Z&sr=c&sp=r&sig=XNgMsINEyS%2Fc%2FSV560dJZsBtJbR9svZ2gR2YJvK33y0%3D) ### Notes The **Notes** section displays employee notes grouped by date. Each note can show the author, date and time, note text, and tags. Available controls let administrators add, filter, edit, or delete notes. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-OOAF2JQK.png?sv=2026-02-06&spr=https&st=2026-11-01T13%3A38%3A37Z&se=2026-11-01T14%3A38%3A37Z&sr=c&sp=r&sig=XNgMsINEyS%2Fc%2FSV560dJZsBtJbR9svZ2gR2YJvK33y0%3D) ### Settings The **Settings** section displays employee settings grouped by applicable product area. The available options can include: - Human resources - Time off - Time and attendance - Employee scheduling Expand a group and select an option to display its configuration settings. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-UJRZ0IB8.png?sv=2026-02-06&spr=https&st=2026-11-01T13%3A38%3A37Z&se=2026-11-01T14%3A38%3A37Z&sr=c&sp=r&sig=XNgMsINEyS%2Fc%2FSV560dJZsBtJbR9svZ2gR2YJvK33y0%3D) ### Documents and Assets **Documents** and **Assets** can appear as additional employee-profile sections. Their availability depends on your organization’s license type. When available, these sections appear under **Inactive options** until they are moved into the active profile layout. ### Documents The **Documents** section provides access to the employee’s document folders and files. Depending on the available documents and your access, you can: - Create folders. - Upload, edit, download, or delete documents. - View document information. - Review documents under **Pending Documents** and **Signing Pending**. The folders, files, and available controls depend on the employee’s documents and your assigned permissions. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/2026-08-06_13-05-53.PNG?sv=2026-02-06&spr=https&st=2026-11-01T13%3A38%3A37Z&se=2026-11-01T14%3A38%3A37Z&sr=c&sp=r&sig=XNgMsINEyS%2Fc%2FSV560dJZsBtJbR9svZ2gR2YJvK33y0%3D) ### Assets The **Assets** section displays the assets associated with the employee. Asset information can include: - Name - Category - Serial number - Description ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-N6EDY6Q4.png?sv=2026-02-06&spr=https&st=2026-11-01T13%3A38%3A37Z&se=2026-11-01T14%3A38%3A37Z&sr=c&sp=r&sig=XNgMsINEyS%2Fc%2FSV560dJZsBtJbR9svZ2gR2YJvK33y0%3D) ## Configure Field Permissions Select the **Permissions** icon on the left side of the Profile Designer to view permission settings for employee-profile fields. Fields are organized by profile area, including: - **Personal:** Profile picture, Employee ID, Full name, contact information, emergency contacts, demographic information, and other personal fields - **Employment:** Employment status, Employment type, and EEO - **Custom field:** Available custom employee fields, such as Primary Work Site Expand an individual field to view and configure its available permission settings. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-UOTMFVVZ.png?sv=2026-02-06&spr=https&st=2026-11-01T13%3A38%3A37Z&se=2026-11-01T14%3A38%3A37Z&sr=c&sp=r&sig=XNgMsINEyS%2Fc%2FSV560dJZsBtJbR9svZ2gR2YJvK33y0%3D) > If you have questions or issues, please call us at (888) 783-1493, email [support@workeasysoftware.com](mailto:support@workeasysoftware.com), or [submit a ticket](https://www.workeasysoftware.com/resources/submit-a-ticket).