--- title: "Integrate SAP SuccessFactors with WorkEasy" slug: "integrate-sap-successfactors-with-workeasy" description: "Sync employee data into WorkEasy and send clock-in and clock-out punches to SAP SuccessFactors to calculate hours for payroll." tags: ["Employee Synchronization", "payroll", "SAP SuccessFactors", "WorkEasy Integration"] updated: 2025-07-10T15:06:00Z published: 2025-07-10T15:06:00Z canonical: "help.workeasysoftware.com/integrate-sap-successfactors-with-workeasy" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.workeasysoftware.com/llms.txt > Use this file to discover all available pages before exploring further. # Integrate SAP SuccessFactors with WorkEasy This guide provides step-by-step instructions for integrating SAP SuccessFactors with WorkEasy Software. It covers key configuration areas such as data mapping, employee synchronization, and punch setup. To ensure a smooth integration, follow the steps outlined below. ### Prerequisites 1. Obtain SAP SuccessFactors credentials from your SAP account manager: [https://support.sap.com/en/contact-us.html](https://support.sap.com/en/contact-us.html) 2. Set up your group structure in WorkEasy as this example shows: ![](https://7523197.fs1.hubspotusercontent-na1.net/hubfs/7523197/image-png-Dec-10-2024-05-39-23-7212-PM.png) --- ### Connect to SAP SuccessFactors 1. Go to **Global Settings > Integrations > SAP SuccessFactors.** ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(435).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A06%3A00Z&se=2026-11-01T16%3A06%3A00Z&sr=c&sp=r&sig=YRUwAF5Cebb1PKuecubhZRkMTRedMed99bsVCyMXW8g%3D) 2. Click **Start.** ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(436).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A06%3A00Z&se=2026-11-01T16%3A06%3A00Z&sr=c&sp=r&sig=YRUwAF5Cebb1PKuecubhZRkMTRedMed99bsVCyMXW8g%3D) 3. Enter the credentials provided by your SAP account manager. 4. Click **Connect.** ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(437).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A06%3A00Z&se=2026-11-01T16%3A06%3A00Z&sr=c&sp=r&sig=YRUwAF5Cebb1PKuecubhZRkMTRedMed99bsVCyMXW8g%3D) Once connected, you can: - Map data - Synchronize employees - Configure punches and hours - Synchronize all --- ### Initial Configuration > Data Mapping Map SAP SuccessFactors fields to WorkEasy fields according to your company’s setup. Once done, click **Next**. **Note**: WorkEasy fields may not match SAP’s field names directly. Refer to SAP documentation: [*Mapping of SuccessFactors Fields for Employee Data to SAP ERP*](https://help.sap.com/docs/SFIHCM/9c2f8380e6d14dd1adb43bfeebfcb2a1/5b59ee2d162841fda33d5781fcd0b7e3.html) for guidance. #### Pay period mapping Set the default **Employment Type** and **Pay Period Frequency** for imported employees. These settings can be adjusted later in each employee profile within WorkEasy. #### Advanced Mapping Options Imported employees are saved by default as *Full-Time, Hourly Non-Exempt*, with no pay rate. You may update this in each employee's profile or configure advanced mapping settings to set defaults for Employment Type Compensation #### Organizational groups mapping By default, **Location** is auto-mapped (required by WorkEasy). To map optional details such as **Company**, **Department**, **Division**, and **Business Unit**, select **Yes**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(449).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A06%3A00Z&se=2026-11-01T16%3A06%3A00Z&sr=c&sp=r&sig=YRUwAF5Cebb1PKuecubhZRkMTRedMed99bsVCyMXW8g%3D) ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(450).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A06%3A00Z&se=2026-11-01T16%3A06%3A00Z&sr=c&sp=r&sig=YRUwAF5Cebb1PKuecubhZRkMTRedMed99bsVCyMXW8g%3D) --- ### Synchronize employees Decide whether to import: - **All employees** (default) - A **specific group of employees** (by Location, Department, Division, Company, or Business Unit) > WorkEasy matches employees using the **Employee ID**. If an imported employee already exists, no duplicate profile will be created. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(439).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A06%3A00Z&se=2026-11-01T16%3A06%3A00Z&sr=c&sp=r&sig=YRUwAF5Cebb1PKuecubhZRkMTRedMed99bsVCyMXW8g%3D) #### Behavior for existing employees - **Yes** (default): Updates demographic details in WorkEasy to match SAP - **No**: Retains current demographic data in WorkEasy and ignores SAP changes ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(451).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A06%3A00Z&se=2026-11-01T16%3A06%3A00Z&sr=c&sp=r&sig=YRUwAF5Cebb1PKuecubhZRkMTRedMed99bsVCyMXW8g%3D) --- ### Configure punches and hours > ⚠️ **Important**: Punches are calculated in SAP SuccessFactors. 1. Request the list of punch types from your SAP account manager. 2. Enter the SAP SuccessFactors punch types in the appropriate fields. 3. Click **Save.** ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(441).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A06%3A00Z&se=2026-11-01T16%3A06%3A00Z&sr=c&sp=r&sig=YRUwAF5Cebb1PKuecubhZRkMTRedMed99bsVCyMXW8g%3D) --- ### Synchronize all details 1. Click **Synchronize** to complete the integration process and pull in all configured data. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(452).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A06%3A00Z&se=2026-11-01T16%3A06%3A00Z&sr=c&sp=r&sig=YRUwAF5Cebb1PKuecubhZRkMTRedMed99bsVCyMXW8g%3D) 1. A confirmation message displays. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(453).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A06%3A00Z&se=2026-11-01T16%3A06%3A00Z&sr=c&sp=r&sig=YRUwAF5Cebb1PKuecubhZRkMTRedMed99bsVCyMXW8g%3D) 2. Click the notification, then Details. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(454).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A06%3A00Z&se=2026-11-01T16%3A06%3A00Z&sr=c&sp=r&sig=YRUwAF5Cebb1PKuecubhZRkMTRedMed99bsVCyMXW8g%3D) 3. A summary shows the synchronization details. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(447).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A06%3A00Z&se=2026-11-01T16%3A06%3A00Z&sr=c&sp=r&sig=YRUwAF5Cebb1PKuecubhZRkMTRedMed99bsVCyMXW8g%3D) 4. Once profiles are updated, the **Employee List** will reflect the new employees. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image(456).png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A06%3A00Z&se=2026-11-01T16%3A06%3A00Z&sr=c&sp=r&sig=YRUwAF5Cebb1PKuecubhZRkMTRedMed99bsVCyMXW8g%3D) For questions or assistance, contact us: 📞 (888) 783-1493 📧 [support@workeasysoftware.com](mailto:support@workeasysoftware.com) 🔧 [Submit a support ticket](https://help.workeasysoftware.com/) ---