---
title: "Enable and Distribute Hours with Hours Distribution"
slug: "enable-and-distribute-hours-with-hours-distribution"
description: "Efficiently allocate hours with the Time and Attendance Hours Distribution feature, enabling managers and employees to manage timesheets seamlessly."
tags: ["Hours Distribution", "Job Costing", "Time Tracking"]
updated: 2026-05-21T17:37:51Z
published: 2026-05-21T17:37:51Z
canonical: "help.workeasysoftware.com/enable-and-distribute-hours-with-hours-distribution"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.workeasysoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Enable and Distribute Hours with Hours Distribution

The Hours Distribution feature allows managers and employees to allocate worked hours across multiple jobs directly from employee timesheets. This feature requires both the Hours Distribution and Job Costing modules. Schedules are not required.

To use this feature, configure a Reporting Hours rule that enables Job Costing and Hours Distribution.

## Prerequisites

### Rule requirements

The rule must have the following enabled:

- Employee Reporting Method > Job Costing
- Job Costing > Enable Hours Distribution

### Manager access

Managers must have the following privileges enabled:

- Manage Hours Distribution
- Manage Timesheets or Timesheet Administrator

### Employee access

Employees must have the following enabled in their Reporting Hours:

- Manual Clock In/Out or Manual Timesheet Hours
- Manual Hours Distribution

## Configure Hours Distribution

1. Go to **Global Settings > Time Tracking > Reporting Hours**.
2. Ensure a job has been configured for **Job Costing**.
3. Click **Create Rule**.
4. Enter a rule name.
5. In the **Employee Reporting Method** section, enable **Job Costing**.

Optional: To allow employees to distribute their own hours, also enable:
  - **Manual Hours Distribution**
  - **Manual Clock In/Out** or **Manual Timesheet Hours**
6. In the **Job Costing** section, enable **Enable Hours Distribution**. This allows managers to enable the hours distribution option within timesheets.
7. Click **Save**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-PG7GYCA4.png?sv=2026-02-06&spr=https&st=2026-11-01T14%3A10%3A40Z&se=2026-11-01T15%3A10%3A40Z&sr=c&sp=r&sig=pE1KOTC%2Bn2ZszIDfzgNE3lHzbiTjOTSkqMA2SGQRM4M%3D)

## Distribute hours in timesheets

The employee's Reporting Hours configuration must be enabled so that managers can enable or disable the hours distribution option for each day.

1. Navigate to the applicable timesheet.
2. Toggle on **Hours Distribution** for the applicable day. When enabled, the rate of pay is calculated using the applicable job rate.
3. Add the jobs and enter the number of hours per job. The system indicates the distribution status:
  - **Hours Pending Distribution** — Hours Distribution is on and hours are awaiting allocation. ![Hours Pending Distribution status](https://7523197.fs1.hubspotusercontent-na1.net/hubfs/7523197/image-png-Oct-21-2024-04-55-13-6284-PM.png)
  - **Hours Distributed Successfully** — All hours have been allocated and none are pending. ![Hours Distributed Successfully status](https://7523197.fs1.hubspotusercontent-na1.net/hubfs/7523197/image-png-Oct-21-2024-05-06-46-3415-PM.png)
  - **Incorrect Hours Distribution** — More hours were distributed than are available. ![Incorrect Hours Distribution status](https://7523197.fs1.hubspotusercontent-na1.net/hubfs/7523197/image-png-Oct-21-2024-05-07-50-9746-PM.png)
4. Save the timesheet.

## Assisted distribution

The system includes preset options to speed up the allocation process.

### Split in Two or Three

Adds two or three rows and distributes hours evenly across each payable time code. You can then select the job for each row.![Split in Two or Three option](https://7523197.fs1.hubspotusercontent-na1.net/hubfs/7523197/image-png-Oct-22-2024-04-13-09-4348-PM.png)![Split in Three option](https://7523197.fs1.hubspotusercontent-na1.net/hubfs/7523197/image-png-Oct-22-2024-04-15-04-0761-PM.png)

### Distribute Equally

Add the job rows first, then select this option to automatically balance hours equally across all selected jobs.![Distribute Equally option](https://7523197.fs1.hubspotusercontent-na1.net/hubfs/7523197/image-png-Oct-22-2024-04-19-20-0629-PM.png)

### Copy Previous Day

Copies the jobs and hours from the previous day, replicating the distribution or using the same ratio to match the hours for the selected date.

**Note:** This option is unavailable on the first day of the pay period.![Copy Previous Day option](https://7523197.fs1.hubspotusercontent-na1.net/hubfs/7523197/image-png-Oct-22-2024-04-21-18-8378-PM.png)

## Important

- Distributions are lost if the timesheet is refreshed before saving.
- Timesheets can be approved with hours pending distribution.

If you have questions, please call us at (888) 783-1493, email [support@workeasysoftware.com](mailto:support@workeasysoftware.com), or [submit a ticket](https://www.workeasysoftware.com/resources/submit-a-ticket).