---
title: "Download Employee Punches Using a USB Flash Drive"
slug: "download-employee-punches-using-a-usb-flash-drive"
description: "Manually download employee punch data from your time clock using a USB flash drive. Ensure app version 1.2.5 or higher for seamless data transfer."
tags: ["Employee Punch Data", "Time Clock Download", "USB Flash Drive"]
updated: 2026-01-07T18:42:38Z
published: 2026-01-07T18:42:38Z
canonical: "help.workeasysoftware.com/download-employee-punches-using-a-usb-flash-drive"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.workeasysoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Download Employee Punches Using a USB Flash Drive

## Overview

Use this procedure to manually download employee punch data from a time clock when the device is offline or cannot sync data automatically.

## Prerequisites

- The time clock is running app version 1.2.5 or higher.
- A compatible USB flash drive is available.
- You can authenticate on the time clock using PIN, badge, biometric, or another enabled method.

## Verify the time clock app version

1. Press **Menu** on the time clock.
2. Authenticate.
3. Select **About device**.
4. Locate **App version**.
5. Confirm the version is 1.2.5 or higher.

If the app version is lower than 1.2.5, update the device before continuing.

## Download punch data to a USB flash drive

1. Insert a USB flash drive into the USB port on the back of the time clock. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-7RIHAM9Q.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A45%3A53Z&se=2026-11-01T13%3A45%3A53Z&sr=c&sp=r&sig=rsFFQ3ukmM8FnyYMIAqSoO3XLGLEPUxZfoRbh7%2BxDMQ%3D)
2. Press **Menu**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-NEVYN32L.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A45%3A53Z&se=2026-11-01T13%3A45%3A53Z&sr=c&sp=r&sig=rsFFQ3ukmM8FnyYMIAqSoO3XLGLEPUxZfoRbh7%2BxDMQ%3D)
3. Authenticate.
4. Select **About device**. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-ZCV6UQE2.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A45%3A53Z&se=2026-11-01T13%3A45%3A53Z&sr=c&sp=r&sig=rsFFQ3ukmM8FnyYMIAqSoO3XLGLEPUxZfoRbh7%2BxDMQ%3D)
5. Select the **Tools** tab. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-TGV9M2VE.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A45%3A53Z&se=2026-11-01T13%3A45%3A53Z&sr=c&sp=r&sig=rsFFQ3ukmM8FnyYMIAqSoO3XLGLEPUxZfoRbh7%2BxDMQ%3D)
6. Select Export to USB. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-R1Z14FA8.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A45%3A53Z&se=2026-11-01T13%3A45%3A53Z&sr=c&sp=r&sig=rsFFQ3ukmM8FnyYMIAqSoO3XLGLEPUxZfoRbh7%2BxDMQ%3D)
7. Select the punch data type to download. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-70FMF76K.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A45%3A53Z&se=2026-11-01T13%3A45%3A53Z&sr=c&sp=r&sig=rsFFQ3ukmM8FnyYMIAqSoO3XLGLEPUxZfoRbh7%2BxDMQ%3D)

- All – Downloads all punch data currently stored on the time clock.
- Only New – Downloads only punch data that has not yet been synced to the software.

1. The selected punch data is written automatically to the USB flash drive. ![](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-0WVTOAUL.png?sv=2026-02-06&spr=https&st=2026-11-01T12%3A45%3A53Z&se=2026-11-01T13%3A45%3A53Z&sr=c&sp=r&sig=rsFFQ3ukmM8FnyYMIAqSoO3XLGLEPUxZfoRbh7%2BxDMQ%3D)

## Access the downloaded punch data

1. Remove the USB flash drive from the time clock.
2. Insert the USB flash drive into a computer.
3. Open the USB drive contents.
4. Locate the downloaded punch file.

## Punch file types

- **WE_All_Punches**: Downloads all punch data currently stored on the time clock.
- **WE_New_Punches**: Downloads only punch data that has not yet been synced to the software.

## Tips and best practices

- Use **Only New** downloads to avoid duplicate punch records.
- Use USB flash drives dedicated to time clock data.
- Safely eject the USB flash drive after each use.
- Verify downloaded data if the time clock was offline for an extended period.

## FAQs and troubleshooting

### The Tools option does not appear

The time clock app version is below 1.2.5. USB downloads are not available on earlier versions.

### The USB flash drive is not detected

Confirm the USB flash drive is fully inserted and formatted using a supported file system, such as FAT32.

### Which file should be opened

Open **WE_All_Punches** for a full export. Open **WE_New_Punches** for unsynced data only.

### Can the punch file be edited

Editing punch data files is not recommended. Modifying files may cause data inconsistencies during review or import.

> **You're all set!** 😊
> 
> If you have questions, please call us at (888) 783-1493, email [support@workeasysoftware.com](mailto:support@workeasysoftware.com), or [submit a ticket](https://www.workeasysoftware.com/resources/submit-a-ticket).