---
title: "Assign and Schedule Training"
slug: "assign-and-schedule-training"
description: "Assign training to employees with customizable due dates and notifications. Streamline your training process with WorkEasy's efficient scheduling options."
tags: ["Due Date", "Employee Notification", "Training Assignment"]
updated: 2026-10-09T16:27:47Z
published: 2026-10-09T16:27:47Z
canonical: "help.workeasysoftware.com/assign-and-schedule-training"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.workeasysoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Assign and Schedule Training

During training creation, choose who should receive the training, set a completion deadline, and decide whether to notify employees. You can also create the training without assigning it and assign it later from **Catalog**.

## Contents

- [Before you begin](/docs/assign-and-schedule-training#prerequisites)
- [Assign Training](/docs/assign-and-schedule-training#assign-training)
- [Choose a Due Date](/docs/assign-and-schedule-training#due-date-options)
- [Notify Assignees](/docs/assign-and-schedule-training#notifications)
- [Field Definitions](/docs/assign-and-schedule-training#field-definitions)
- [What Happens Next](/docs/assign-and-schedule-training#what-happens-next)

## Before you begin

- You have permission to create training.
- You have completed the **Details** and **Content** steps.

## Assign training

1. After completing the **Details** and **Content** steps, select **Next: Assign**.
2. To assign the training now, leave **Save without assignment** cleared. Under **Audience**, select one of the following:
  - **Everyone:** Assign the training to all employees.
  - **Specific group:** Open the **Select group(s)** field, choose one or more groups, and select **Done**.
  - **Specific employee:** Open the **Select employee(s)** field, select one or more employees, and select **Apply**.
3. Review the audience summary, then configure the deadline and notification settings described below.

To create the training without assigning it, select **Save without assignment**. You do not need to select an audience. Continue to **Next: Review**, review the settings, and select **Create training**. You can assign it later from **Catalog**.

## Choose a due date

Under **When is it due?**, choose one of the available scheduling options.

- **X days after assignment** – Each employee's due date is calculated from the date the training is assigned.
- **Fixed date** – All assigned employees share the same due date and time.
- **X days after hire date** – Due dates are calculated from each employee's hire date.
- **No due date** – Assign the training without a completion deadline.

Depending on the option you select, configure the appropriate scheduling information.

- For **X days after assignment**, enter the number of days.
- For **Fixed date**, select the calendar date and time.
- For **X days after hire date**, enter the number of days.

![Training assignment settings showing audience choices and completion deadline options.](https://cdn.us.document360.io/88d7ebef-752e-45d9-95e1-ee13bd7279c5/Images/Documentation/image-V60ODSIM.png?sv=2026-02-06&spr=https&st=2026-11-01T16%3A36%3A31Z&se=2026-11-01T17%3A36%3A31Z&sr=c&sp=r&sig=4%2FbllU8rNpaebSUqk3ts4Abc%2BNKPd8bxg7RiBL0NoBo%3D) When you select **X days after hire date**, the deadline is calculated from each employee’s hire date. For employees hired earlier, the deadline may already have passed, so the assignment may appear overdue immediately.

## Notify assignees

If assigning the training now, select **Notify assignees** to send employees a notification with the due date and a link to the training.

## Field definitions

| Field | Description |
| --- | --- |
| **Save without assignment** | Creates the training without assigning it. You can assign it later. |
| **Audience** | Determines who receives the training. |
| **Everyone** | Assigns the training to all employees. |
| **Specific group** | Assigns the training to selected groups. |
| **Specific employee** | Assigns the training to selected employees. |
| **X days after assignment** | Calculates the due date from the assignment date. |
| **Fixed date** | Uses the same due date and time for every assignee. |
| **X days after hire date** | Calculates the due date from each employee's hire date. |
| **No due date** | Creates an open-ended assignment. |
| **Notify assignees** | Sends employees a notification when the training is assigned. |

## What happens next

1. Select **Next: Review**.
2. Review the training details, completion method, recurrence settings, content, audience, deadline, and notification settings, as applicable.
3. Select **Create & assign** to create the training and assign it to the selected audience. The button label reflects the selected audience. If you selected **Save without assignment**, select **Create training** instead.

After assignment, track employee completion under **Overview** on the **Training** page. Training created without assignments is available under **Catalog** for assignment later.

## Related

- [Complete Assigned Training](/complete-assigned-training.md)
- [Create and Manage Training](/create-and-manage-training.md)
- [Training Overview](/training-overview-1.md)