---
title: "Add Time to My Timesheet as an Employee"
slug: "adding-time-to-my-timesheet-as-an-employee"
description: "Easily add hours to your My Portal Timesheet if you forget to clock in. Follow simple steps to document your worked hours up to 60 days back."
tags: ["Employee Hours", "Manual Time Entry", "Timesheet Management"]
updated: 2026-06-25T16:32:57Z
published: 2026-06-25T16:32:57Z
canonical: "help.workeasysoftware.com/adding-time-to-my-timesheet-as-an-employee"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.workeasysoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Add Time to My Timesheet as an Employee

Employees may manually record worked hours on their **My Portal** timesheet when they forget to clock in/out or need to add hours retroactively. This guide explains how to access the **Add Time** feature, complete the required fields, and submit the entry for approval.

## Introduction

- **What the feature does:** allows employees to add time entries or durations directly to their timesheet when normal punches are missing.
- **Business context:** accurate timekeeping ensures correct payroll and compliance. Manual entries must still be reviewed and approved by a manager or administrator.
- **Configuration dependencies:**
  - The **Add Time** option appears only if you have permission and the pay period is open. If you do not see **Add Time**, contact your manager or administrator.
  - If **Job Costing** is configured to require a **Job**, you must select the final required **Job** level before you can add a manual time or duration entry.

## Prerequisites

- You have access to **My Portal** and the **Timesheets** area.
- Your pay period is open for editing (you cannot add time more than 60 days in the past).
- A job and work location are assigned to you.

## Steps

### Navigation

*My Portal* > *Timesheets* > *Timesheet*

1. Open your timesheet. Click **My Portal**, then select **Timesheets** from the navigation panel. Your current pay period displays a list of dates. Locate the day that needs a time entry.
  - To start a new entry, click the **Add Time** link next to that date or click the floating **+** button to add time for any day. **![](https://7523197.fs1.hubspotusercontent-na1.net/hubfs/7523197/image-png-Mar-03-2025-07-08-45-7141-PM.png)**
2. Choose the entry type. In the **Add Time** window, select **Time Entry** (default) or **Duration (Hrs)**.
  - **Time Entry:** records specific clock‑in and clock‑out punches.
  - **Duration:** records a flat number of hours without times.
3. Complete the required fields.
  - **Job / Location:** select the appropriate job and work location.
  - **Date and Time:** confirm the date and select the start time (or enter total hours for Duration).
  - **Punch Type:** choose *Automatic*, *In*, *Out*, *Start Break*, *End Break* or *In (Start Shift)*.
  - **Time Code:** select the code (e.g., *Worked Hours*, *Overtime*, *Vacation*).
  - **Notes:** enter optional comments explaining why the entry is being added.
  - **From / To / Hours / Is an Adjustment:** specify the date range and total hours if you are adding hours for multiple days or adjusting a previous pay period.
  - **Add Entry:** click **Add Entry** to insert another punch or duration segment for the same day. ![](https://7523197.fs1.hubspotusercontent-na1.net/hubfs/7523197/image-png-Mar-03-2025-07-09-50-1548-PM.png)
4. Add and save the entry.

**Notes:**

  - Time can only be added up to **60 days** in the past.
  - Added time is not saved automatically; always click **Save** after adding or editing entries to avoid data loss.
  - If you do not see **Add Time**, your permissions may not allow manual entries. Contact your manager or administrator.
  - Click **Add** to insert the entry into your timesheet.
  - After closing the modal, open the ellipsis menu and select **Save**. Then click **Approve Timesheet** to submit it for approval. ![](https://7523197.fs1.hubspotusercontent-na1.net/hubfs/7523197/image-png-Mar-03-2025-07-11-04-0227-PM.png)

## Time Entry and Duration Options

### Time Entry (Default)

Use **Time Entry** to record specific start and end times. Fields include:

- **Date:** day of the punch.
- **Time:** start (and optionally end) time.
- **Location:** where you worked.
- **Punch Type:** choose how the punch is classified (Automatic, In, Out, Start Break, End Break, In (Start Shift)).
- **Time Code:** classification for the hours.
- **Notes:** optional description.
- **Add Entry:** add another punch segment for the same day.

### Duration (Hrs)

Use **Duration** to enter a flat number of hours without start and end times. The following fields appear:

- **From / To:** start and end of the date range for the hours.
- **Hours:** total hours worked.
- **Time Code:** classification for the hours.
- **Location:** work location.
- **Is an Adjustment:** indicate if the hours correct a prior pay period.
- **Notes:** optional description.

## What Happens Next

- Your added time appears in the timesheet immediately.
- Saving and approving the timesheet sends it to your manager or administrator for review and approval.
- Depending on configuration, you or your supervisor may receive notifications about the approval status.
- Once approved, the hours are included in payroll calculations for the pay period.

> Need Help?
> 
> If you have questions or experience issues, contact **WorkEasy Support** at **(888) 783‑1493**, email [**support@workeasysoftware.com**](mailto:support@workeasysoftware.com), or submit a support ticket.