Calendar Sync Overview

Overview of the Calendar Sync feature and how to sync the Scheduler and My Schedules

The Calendar Sync feature allows you to share published shifts within WorkEasy Software with an external application that supports iCal such as Google Calendar, Outlook and iCalendar. This one-way integration synchronizes and sends published shift details from the Scheduler and My Schedules. 

Syncing the Scheduler for Managers

Managers can sync the WorkEasy Scheduler with an external calendar application. The scope of the employee schedules is limited to the Security Group Privilege Scope of the manager. For example, if a manager has privilege rights to view only one location, the employee schedules synced will be limited to that one location. 

Syncing the Scheduler for Employees

Employees can sync the My Portal schedules with an external calendar application. They will not be able to view the published shifts of any other employees. 

 

Navigation for Managers

1. Go to the Scheduling product area

 

2. Open a Schedule Plan and go to the Scheduler 

 

3. Click the    button and select Sync to Calendar

Navigation for Employees 

 

1. Go to My Portal > Schedules 

 

2. Click the    button and select Sync to Calendar

 

Configuration 

1. Click    to copy the URL 

 

2. Paste the URL into an external application

Google Calendar

1. Click the the + next to Other calendars

 

 

2, Select From URL

 

3. Paste the URL and click Add calendar